APAP believes that pay transparency is a critical step toward pay equity and benefits both the job seeker and the employer. For those reasons, we are now requiring that employers include a salary range in all new job postings.
Postings that are backfilled from another association’s career center may not include salary information.
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Benefits: 100% individual health care, dental, short- and long-term disability, and life insurance; paid sick, personal, holiday, and vacation time; 3% matching retirement contribution; complimentary tickets; stimulating work environment; and work that makes a difference
The Director of Finance & Administration helps to ensure the long-term health of the organization and to fulfill its strategic and operational objectives as a key member of the senior management team, leading a skilled, established, and dynamic Finance & Administration department, and directing the financial and administrative affairs of the organization. Reporting to the Executive Director and working closely with the Treasurer and the Finance Committee of the Board of Directors, the position oversees accounting, budgeting, financial reporting and planning, risk management, legal affairs, internal controls, human resources, information technology, and key aspects of office management.
Primary Responsibilities:
Team Leadership
Hire, train, and supervise Finance Manager and Office Administrator.
Ensure transaction systems (billing, accounts payable, donations, ticket sales) are efficient, timely, and accurate
Work with Finance & Administration team to track and maintain accurate accounting of revenue and expenses
Provide financial reporting for grant applications and funders, and financial data for other fundraising activities
Finance
Prepare and manage $3m+ annual operating and capital budgets
Maintain accurate records of restricted funds
Prepare and monitor short- and long-term cash flow requirements
Develop, monitor and adjust multi-year budgets and financial projections that relate to and support the strategic plan
Analyze financial information to assess the current and long-range financial health of the organization.
Ensure the integrity, accuracy and usefulness of all financial reports
Maintain compliance with general accepted accounting principles and procedures, and maintain strong internal controls
Present clear and accurate reports to Board of Directors, Finance Committee, and Audit Committee to ensure financial transparency and financial oversight by the Board
Develop and administer banking policies to maximize interest and ensure security of deposits
Oversee annual audit, preparation of financial statements, and all government tax filings, and work closely with an external auditing firm
Provide data for grant proposals and reports
Compensation & Benefits
Assist Executive Director in developing compensation ranges in keeping with Mahaiwe’s established Theory of Compensation:
Leverage compensation to attract and retain excellent employees,
Monitor and ensure equitable compensation among employees, and
Maintain healthy proportion between work expectations and compensation.
Develop annual salary schedule/budget incorporating cost-of-living increases, comparative salary research, and targeted adjustments where appropriate
Conduct ongoing research and analysis of employee benefits trends to ensure Mahaiwe employees are receiving competitive benefits package
Oversee payroll and benefits administration
Human Resources
Develop personnel policies and periodically review/amend the Employee Handbook, ensuring compliance with labor laws and governmental regulations
Coordinate recruitment, diversity practices, hiring, and onboarding of new employees, in tandem with hiring managers; ensure that all hiring aligns with Mahaiwe’s Equitable Hiring Process
Work with Executive Director to determine appropriate personnel needs to maximize staff productivity, satisfaction and retention
Maintain up-to-date position descriptions and oversee performance evaluation systems
Ensure clear and timely communication of compensation, benefits, and policies to employees
Serve as a supportive resource for employees to discuss confidential matters, including morale and relationship to the organization
Maintain personnel, employment, payroll, performance review, and leave records
Management & Business/Administrative Oversight
Ensure that the organization complies with all legal and governmental filings and regulations
Steward risk management; administer the organization’s insurance program; research and propose areas of exposure and new coverage; manage all claims
Review complex contracts, ensuring compliance with terms and conditions
Secure all necessary license and permit renewals
Liaise with outside counsel in both routine and non-routine legal matters
Oversee the long-range planning and progress of information management and cybersecurity. Develop and execute IT/cybersecurity policies
General
Effectively promote a culture of high performance and continuous improvement that values leadership, collaboration, learning, trusting relationships, and quality
Contribute to a welcoming, respectful, and inclusive working environment
Participate actively and authentically in ongoing training and conversations about the role of social equity issues in the organization’s work
Organization: The Mahaiwe Performing Arts Center is executing a Strategic Plan that calls for growth across all sectors, including the addition of a second performance venue: Strategic Plan – Mahaiwe Performing Arts Center The Mahaiwe has been recognized for its leadership in regional pay equity and in reaching local Spanish language audiences, among other efforts, and has a consistent record of maintaining sound financial health, with sufficient operating reserves and negligible debt. General information on this dynamic organization can be found here: Mission and Values – Mahaiwe Performing Arts Center and the most recent annual report here: Annual Report – Mahaiwe Performing Arts Center
Enthusiasm for the mission of the Mahaiwe Performing Arts Center
Broad and proven experience managing multiple financial and administrative aspects of a non-profit arts organization, preferably in the performing arts
Ability to think analytically and strategically from an organization-wide perspective, identifying opportunities for greater efficiency and optimizing resources and talent
Strong nonprofit financial literacy, including ability to prepare financial reports and to translate financial information for board members and other stakeholders
Superior verbal and written communication, with a strong command of the English language
Outstanding organizational, time management, and project management skills with an overall execution orientation and high attention to detail
Exceptional problem-solving skills, and the ability to manage competing priorities and multiple projects in various stages.
Demonstrated ethics, integrity, and confidentiality
QuickBooks proficiency, expert knowledge of payroll and employee benefit regulations and guidelines
Excellent computer and analytic skills, including proficiency in QuickBooks and Microsoft Office Suite, including Excel. (Experience with ADP Workforce Now, a plus)
Readiness to work in an environment that values and includes diverse group identities
Physical Work Environment: This position requires an employee to operate a computer, use a telephone, and move through a variety of office and theater environments.
The Mahaiwe Performing Arts Center presents live performances, film, and cultural events year-round, bringing a variety of content to the stage and screen of our historic Berkshire theater, through programs of the highest quality in dance, music, drama, comedy, and educational and family programs. We bring together diverse audiences and artists, highlight national and regional talent, and contribute to the quality of life of our community through the performing arts.