Urbana, Illinois
Philadelphia, Pennsylvania
URBANA, Illinois
Costa Mesa, California
Costa Mesa, California
Costa Mesa, California
Costa Mesa, California
Costa Mesa, California
Costa Mesa, California
Posted: 29-May-26
Location: Austin, Texas
Type: Full Time
Salary: $48,500 - $60,500
Categories:
The Artistic Operations Coordinator provides essential operational and administrative support to the Director of Artistic Operations, enabling the department to plan and execute ASO’s full season of performances, rehearsals, and orchestral special events. This is a full-time role at the heart of a professional orchestra in an active period of organizational growth. The ideal candidate brings operational discipline, a high standard for detail, professional communication skills, and—ideally—firsthand experience in the orchestral field. This position offers hybrid flexibility on Monday and Thursday for administrative workdays while requiring full on-site presence for rehearsals, concerts, and production events.
SCHEDULE EXPECTATIONS
Standard weeks are 37.5 hours. Concert weeks and production-intensive periods typically run 50–60 hours, including evenings and weekends. The ASO concert season runs September through May with additional summer events. On-site presence is required for all rehearsals, concerts, auditions, and production events. Administrative workdays offer hybrid flexibility at the Director’s discretion. Candidates must be available to work the ASO performance schedule and should expect this as a core feature of the role, not an exception.
DUTIES AND RESPONSIBILITIES
Operational Support
- Maintain and update the master production calendar for all ASO performances and events
- Manage the FRC scheduling calendar in Google Workspace
- Maintain a comprehensive performance history log for all ASO productions
- Track departmental expenditures against approved budget line items; surface variances to the Director
- Serve as manager on duty for rehearsals and performances as assigned, including authority to make on-site operational decisions within established protocols
- Provide on-site operational support for rehearsals and concerts, including coordination with stage crew, piano technicians, and equipment vendors
- Serve as assistant project manager for large-scale productions (e.g., July 4th annual event)
Guest Artist & Contracting Support
- Manage contracting timelines for guest conductors, soloists, and visiting artists under the direction of the Director of Artistic Operations
- Serve as a logistics and scheduling contact for guest artists, coordinating travel, hospitality, on site needs and check requests.
- Coordinate guest artist hotel and travel with outside vendors, hotels, and
- Liaise with artist representatives, managers, and agents on logistical matters as directed; the Director retains ownership of negotiations and relationships
- Maintain accurate records of guest artist agreements, riders, and supporting documentation
Personnel Manager Support
- Maintain and update musician personal leave, sick leave, and attendance records
- Maintain all musician personnel files and database with accuracy and confidentiality
- Prepare documentation required for I-9 compliance and I-20 work authorization processes
- Assist with annual preparation of musician contracts, offer letters, and over-scale agreements
- Update rehearsal orders and scheduling information in Ensemble Manager
- Assist with audition coordination: planning, logistics, communication, and on-site execution
- Support musician onboarding logistics at the start of each season
- Assist the Personnel Manager in maintaining grievance documentation as required under AFM agreements
- Attend and provide clerical support of orchestra committee and negotiation
Administrative
- Support the Director with correspondence, scheduling, and document preparation
- Oversee Monday application for project management of ASO
- Maintain organized department files and records, physical and digital
- Perform other duties as assigned by the Director of Artistic Operations
QUALIFICATIONS
Required
- Bachelor’s degree in music, arts administration, or a related field, OR at least three years of equivalent professional experience in a performing arts organization
- Strong organizational skills and meticulous attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
- Excellent written and verbal communication skills, including professional correspondence with artists and representatives
- Ability and commitment to work evenings, weekends, and extended hours during concert weeks
- Discretion and professionalism in handling confidential personnel and contractual matters
Preferred
- Background as a performing orchestral musician (strongly preferred; this experience translates directly to the operational and relational demands of the role)
- Experience in orchestral or performing arts administration
- Familiarity with Ensemble Manager or comparable orchestra management software
- Working knowledge of AFM collective bargaining agreements
- Experience supporting contracting workflows, artist logistics, or production coordination
WHY JOIN THE AUSTIN SYMPHONY ORCHESTRA
The Austin Symphony Orchestra is at a defining moment. After more than a century of bringing live orchestral music to Central Texas, ASO is entering a period of deliberate, strategic growth—expanding its reach, deepening community partnerships, and establishing itself as an essential civic institution in one of America’s most dynamic cities. Joining ASO now means contributing to an organization in purposeful motion.
Mission With Consequence
ASO is the only professional symphony orchestra serving the greater Austin region. Every concert, education program, and community event reflects a lasting institutional commitment to orchestral music as a public good. The Artistic Operations Coordinator is not a peripheral role—you are a direct enabler of every performance on the stage.
A City in Its Cultural Moment
Austin is one of the fastest-growing metropolitan areas in the United States, and ASO is growing with it. The organization is investing in new audiences, civic partnerships, and the infrastructure to serve a region that will look dramatically different by 2035. This role offers a front-row position in an orchestra actively shaping what it will become.
Career Trajectory
ASO is building its administrative team with intention. This Coordinator role is a genuine pathway into senior operations leadership in the performing arts. Candidates who perform at a high level will have increasing responsibility, direct involvement in strategic production decisions, and exposure to the full scope of professional orchestra management. For those who come from a performing background, this is a role that makes full use of what you already know.
A High-Standard, Collaborative Team
The Artistic Operations department works at the center of everything ASO does. You will work closely with a Director who brings deep professional expertise and high expectations, alongside colleagues who take their craft seriously. The culture is one of mutual respect, direct communication, and shared investment in the organization’s success.
Compensation & Benefits
- Salary range: $48,500–$60,500, commensurate with experience
- Full health, dental, and vision insurance
- Paid time off and organizational holidays
- Hybrid work flexibility on non-concert administrative days
- Complimentary tickets to ASO performances
- Professional development opportunities within the performing arts sector
- Days at the modern office in the Red River Cultural district pair with nights at the Long Center for the Performing Arts, one of Austin’s premier cultural venues
- Free parking and gym access
WORK ENVIRONMENT
Work is performed in both office and performance venue settings, primarily at ASO’s administrative offices and the Long Center for the Performing Arts. On-site presence is required for all rehearsals, concerts, auditions, and production events. Hybrid remote work is available for administrative days at the Director’s discretion. Physical requirements include the ability to stand for extended periods and assist with materials in rehearsal and concert environments.
HOW TO APPLY
Email careers@austinsymphony.org with “Artistic Operations Coordinator” in the subject line and include your resume, a brief cover letter, and and three professional references as one PDF attachment.
No phone calls, please.
Reasonable accommodations are available during the hiring process.
Due to the nature of this position and our business, background checks will be conducted as a condition of employment. Applications will be reviewed on a rolling basis. ASO encourages candidates from performing backgrounds to speak directly to how their experience informs their interest in this role.
