Career Center

Production Coordinator for Events
Krannert Center for the Performing Arts
College of Fine and Applied Arts
University of Illinois Urbana-Champaign

Job Summary
Responsible for planning and implementing artistic and logistical details and providing budgetary oversight for performances,
live events, rental events, and other production/event activities at Krannert Center for the Performing Arts.

Duties & Responsibilities
Planning and Implementation of KCPA Events
 • Coordinate with KCPA staff in Events, Operations, Production, Front of House, Marketing and Programming to ensure the
success of KCPA events.
 • Manage daily information flow and communications, assign tasks and/or allocate resources, collaborate with
Events/Production staff to coordinate and schedule extra-help/stagehands/student workers for specific projects.
 • Work collaboratively with KCPA Production Staff to ensure all requirements of the tech rider are met and any discrepancies
are resolved.
 • Regularly review schedule, equipment and staffing needs with appropriate staff and communicate changes in a timely
manner.
 • Manage event budgets for assigned shows, ensuring costs do not exceed allocated resources. Review funding discrepancies
or requests for additional allocations with the Events Director.
 • Create stage diagrams, room set-up charts or other space-related drawings and coordinate with artists/clients and KCPA
staff.
 • Attend assigned events, oversee student workers on the day of the event, coordinate technical/logistical/front-of-house
needs and solve day-of-event issues as they arise to ensure a smooth performance or event. 

• Ensure events are closed out efficiently by reconciling receipts and submitting them through university systems, approving payroll or providing approved schedules for supervisor to approve payroll, and completing all close-out activities.

Artist Relations & Logistics
• Advance shows with artist/event representatives, coordinate production requirements with various KCPA departments,
arrange for local housing/transportation, and coordinate artist hospitality ensuring all guest interactions represent and reflect
the Krannert Center “culture of welcome.”
• Acting as the primary liaison with the external group/client/artist to plan their KCPA residency including creating and
negotiating itineraries and schedules, reviewing and executing contract provisions, coordinating review of the technical rider,
and handling sensitive information.
• Make hotel reservations, communicate room lists and other logistics, and reconcile hotel receipts.
• Drive university vehicles to safely transport artists, management, and/or equipment between venues and locations.
Administration
• Collaborate with Building Operations to schedule attendant work and to track and maintain equipment required for the
successful implementation of KCPA events.
• Maintain event records and update events database as needed.
• As assigned by the Events Director, create and maintain workflow checklists, pre- and post-show checklists, inventory
checklists and other documentation necessary to effectively and efficiently manage the Events department.
• As assigned by the Events Director, support season planning activities by making housing and transportation estimates,
reviewing calendars and schedules, and participating in planning meetings.
Training and Communication
• Oversee training of student Production Assistants and maintain training materials and show-run paperwork.
• Assist in student and extra help staff recruitment campaigns on behalf of the KCPA Events department.

Specialty Factors
Bachelor’s degree.
A total of one (1) year (12 months) in education, training and/or work experience in advancing performances and/or
events with performing artists and/or artist representatives.
Valid Driver’s license at the time of hire

Preferred Qualifications
2+ years of performing arts event production/management, stage management, and or stage/technical experience.
Familiarity with Vector Work, Momentus, or similar products.
Knowledge, Skills and Abilities
Working knowledge of the field of the performing arts (music, dance, theater).
Proficiency with Word and Excel.

About Krannert Center for the Performing Arts at University of Illinois

https://krannertcenter.com/about-center/our-story

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