APAP Career Center

As a member of the Artistic team, the Artist Liaison provides important logistical and administrative support for rehearsals, performances and other activities. Reporting to the Manager of Artistic Planning & Artist Servicing, and serving as a primary liaison for guest artists, this role is responsible for coordinating detailed tasks in a dynamic, engaging environment to ensure a positive experience.

Position Responsibilities

• Coordinate with the Production team to confirm and communicate rehearsal schedules and artist performance needs.
• Assist artists and Production staff backstage during rehearsals and performances.
• Confirm and book guest artist hotel and air travel.
• Issue artist itineraries and contact sheets.
• Attend and participate in Artistic and Production Meetings.
• Maintain green room and dressing room supplies and secure contract rider requirements.
• Review and coordinate marketing, program and other materials and communications to ensure accuracy with guest artists and their management, as needed.
•  Provide ground transportation for guest artists and conductors (airport/hotel/venue). 
• Assist guest artists and conducting staff with ticket requests, ground transportation and reservations as requested.
• Oversee backstage list and approved artist guests. 
• Coordinate soloist and conductor meetings.
• Track applicable expenses and provide budget support for planning and reconciliation purposes. 
• Assist in coordination of internal and external media, education, philanthropy, and community engagement event requests.
• Participate in special project and event-related efforts as assigned.
• Coordinate the maintenance of company vehicles with Operations department.
• Contribute to the CSO’s vision to be the most relevant orchestra in America.
• Represent the organization’s values in your work.
• Perform other duties as assigned.  

Reports to Manager of Artistic Planning & Artist Servicing

• Curiosity and passion for orchestral music and musicians. 
• Well-developed organizational, communication and interpersonal skills. 
• A team-oriented, consistently positive and professional demeanor. 
• Technological proficiency including the ability to quickly learn and utilize new software applications; experience with OPAS is a plus.
• Outstanding attention to detail and ability to execute multiple plans effectively and on time. 
• Experience working with artists is a plus.
• Consistent availability to work nights and weekends.
• Ability to occasionally work overtime. 
• Possession of a valid U.S. driver’s license and a good driving record.

About Cincinnati Symphony Orchestra and Cincinnati Pops

Comprised of the world’s finest musicians, the Cincinnati Symphony Orchestra aims to fulfill its mission: to seek and share inspiration. A cornerstone of the Cincinnati arts community, the CSO’s vision is to engage audiences and community better than any other orchestra in the world. The CSO, which also performs and records as the Cincinnati Pops Orchestra, presents over 100 concerts and events annually. As one of the oldest symphony orchestras in the United States, the CSO has achieved international critical acclaim and an operating budget that consistently places it among America’s top 10 orchestras. An Andrew W. Mellon Foundation and National Endowment for the Arts grant recipient the CSO serves as an ambassador for Greater Cincinnati to the world through national and international tours and an extensive Grammy-winning recording catalog, with over 10 million recordings sold worldwide. The success of the CSO is predicated by its values: it is an orchestra determined for greatness and committed to experimentation that serves as Cincinnati’s ambassador to the world and remains devoted to the Cincinnati community.

Connections working at Cincinnati Symphony Orchestra and Cincinnati Pops