EdTA values a diverse workplace and strongly encourages women, people of color, LBGTQ individuals, people with disabilities, members of ethnic minorities, foreign born residents, and veterans to apply. For more information, visit: https://www.schooltheatre.org/about/mission/diversity
We are seeking an Assistant Program Manager to coordinate registration, program logistics, and project management for EdTA’s events, including the International Thespian Festival - the association’s signature event attracting thousands of theatre students annually - and the EdTA teacher conference.
Organize and manage event registration and housing.
Support the day-to-day administration of event registration and housing for several thousand attendees, ensuring that all registrant documents and processes are complete and accurate.
Serve as the registration “help desk” by providing all aspects of registration customer service via phone and email.
Create and distribute registration reports regularly to keep management informed of registration trends.
Identify and implement process improvements to enhance the registration experience.
Event Program Management
Coordinate logistics of signature International Festival programs, including Festival’s Got Talent, Tech Challenge, the Commissioned Play, and the Commissioned Musical.
Work with the contracted production company to arrange schedule and stage management for theatrical performances at multiple venues during the International Thespian Festival, including load-in, load-out, and rehearsals.
Manage audition scheduling for the Thespys® program at the International Thespian Festival
Assist with coordination run of show and scripts for event general sessions.
Coordinate rehearsals and A/V needs with guest speakers, performers, and teaching artists.
Assist with venue logistics including classroom and meeting space scheduling/assignments, room layouts, and seating arrangements.
Manage onsite set-up, production, and tear down for events as necessary.
Coordinate group transportation, catering, and food service as needed.
Assist with related sponsor and exhibitor support.
Virtual Event and Project Management
Manage online platform for hybrid and virtual events.
Manage production of workshops for hybrid and virtual events.
Maintain video library for workshops and performances.
Track project tasks and completions in the association’s project management system.
Minimum 1-3 years professional event management experience/production experience
Skills and Qualifications:
Strong project and process management skills
Ability to successfully manage multiple projects and tasks simultaneously with an eagle eye for details under sometimes aggressive timelines
Adaptability, organization, and time management - you can juggle many priorities and shift gears quickly
Sound judgement and grace under pressure before and during events - you're a problem solver who anticipates potential issues and identifies solutions
Strong customer service orientation to resolve issues in a friendly, thoughtful, and timely manner
Clear communicator and relationship builder who's able to effectively interact with members, event venue staff, vendors, sponsors, and staff
Ability to prioritize and act independently within your own authority
Must be comfortable using and learning event technology, and helping others to do so
Experience with association management systems and/or systems for vitual event delivery, registration, and housing preferred
Interest in theatre or arts preferred.
Job Location: Cincinnati, OH. Fully remote work is possible for this position.
Telecommuting is allowed.
Internal Number: 2021-41
About Educational Theatre Association
The Educational Theatre Association (EdTA) is an international nonprofit association with more than 80,000 active members. EdTA’s mission is shaping lives through theatre education: honoring student achievement in theatre; supporting teachers by providing professional development, resources, and recognition; and influencing public opinion that theatre education is essential and builds life skills. EdTA is the home of the International Thespian Society, an honorary organization established at nearly 5,000 schools, that has inducted more than 2.4 million theatre students since its founding in 1929. EdTA also produces the International Thespian Festival. The Educational Theatre Foundation is the philanthropic arm of EdTA.