As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The UW Department of Dance strives to educate performers, educators, arts advocates and cultural leaders. At the program’s core lies the recognition of art as the confluence of theory, practice and creativity. With a commitment to respect the individual, the Department of Dance fosters inquiry and engages the community in open-minded exchange. Dance is a small, dynamic, and highly productive unit serving roughly 60 majors, 70 minors, and many non-majors.
The Department of Dance is supported by the full-time Administrator and two part-time staff members. As a lean Department, staff necessarily perform a variety of roles and responsibilities throughout the day and interact across all levels of the Department and its stakeholders. The Administrator must be solution-oriented, eager to learn new skills, creative at problem solving, and flexible in our fast-paced environment.
BASIC FUNCTION The Administrator assists the Chair in facilitating the successful daily operations and overall administration of the Department of Dance. Duties include delegated decision-making authority for key aspects of the Department’s operations and support activities, financial planning and management, budget development, processing of faculty appointments and promotions, and oversight of personnel functions such as payroll, insurance, and purchasing.
As the only 100% FTE staff member, the Administrator will be called upon to provide back-up to the Director of Student Services and Program Operations as necessary.
Specific duties include:
General Administration: The Administrator oversees payroll, procurement, travel, equipment inventory and Department personnel. The Administrator is the chief liaison between the Department and other campus units such as the Dean’s Office, Shared Services, and others. Additionally, they must maintain close internal collaboration with faculty, staff, students, Artistic Directors, the Music Director, and the Production Manager. The Administrator maintains accurate records of budgets, HR, & other operations; manages Department functions and public events (as required); and oversees arrangements for visitors to the Department, including job candidates, guest speakers, and visiting instructors/scholars.
Finance: The Administrator manages state, gift, grant and self-sustaining budgets (approximately $3 million per year). This includes tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and establishing financial management policies. The Administrator provides the Chair with monthly budget reports, including projections and spending trends, and alerts the Chair to potential allocation deficits or unusual expenditure patterns. The Administrator oversees endowed funds and associated operating funds as well as annual gift funds; and estimates revenue from endowed and annual gift funds. In addition, the Administrator monitors all grant and contract budgets and distributes reports to principal investigators and the Chair. They prepare financial detail for grant applications as well as post-award reports, monitor grant balances and prepare documentation for cost-sharing, and coordinate with Grant & Contract Accounting and Grant & Contract Services as necessary.
Human Resources: The Administrator ensures that the Department follows all applicable policies, labor contracts and regulations regarding faculty, classified, professional and hourly staff, and Academic Student Employees (ASEs). The Administrator coordinates faculty recruitment, assuring compliance with all appropriate UW and federal rules and regulations, and prepares, assembles, and distributes required documentation for faculty promotion and tenure, appointment, and reappointment processes.
Facilities and Equipment: In coordination with the Director of Student Services and Program Operations, the Administrator takes primary responsibility in ensuring studios, locker rooms, and offices are safe and in good working condition. They will work with the Production Manager, the Music Director, and the Chair on issues related to studio and concert equipment and assists students with studio key check-in/out. The Administrator works with faculty and staff to ensure necessary access to equipment for studio usage as well as access to program video and audio technology. The Administrator will proactively identify and perform facilities-related duties as required.
Covid-19 Safety and Prevention: The administrator serves as the Department’s Covid-19 safety supervisor, ensuring the availability of cleaning supplies and PPE, and placing orders when more supplies are necessary. They work with UW Environmental Health and Safety and the Department of Dance Chair to maintain the Covid-19 unit prevention plan, revising as necessary, and providing quarterly Covid-19 safety and prevention training to department employees who will be working on site. The Administrator keeps and maintains the Department employee’s online Covid-19 safety training records.
Other duties as needed.
Minimum of three years of progressively more responsible experience in administrative support
Demonstrated competence in financial operations and business planning
Strong communication skills, including tact, diplomacy and discretion
Demonstrated collaborative work style and ability to work well in a diverse workplace
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.