The Orchestra Personnel Manager (OPM) is responsible for effectively managing the orchestra personnel and related record keeping. The OPM shall be responsible for timekeeping at all services, for contracting of extra and substitute musicians, and for handling all matters regarding personnel. The OPM shall act as a liaison between Management, Orchestra members, the Musicians’ Union and Conductors.
REPRESENTATIVE DUTIES AND RESPONSIBILITIES:
Assure the appropriate complement of musicians for all services, including hiring and managing extra and substitute musicians as needed.
Serve as liaison between the musicians and administration of the Indianapolis Symphony Orchestra, supporting institutional goals and acting as counsel and a resource for orchestra musicians.
Administer the musician audition process.
Maintain a mutually effective relationship through regular communication with the Orchestra Committee.
Serve as liaison with the American Federation of Musicians, Local #3.
Manage orchestra musician assignments including rotation, relief, and leave. Ensure appropriate substitute musicians are engaged, and rosters are communicated as required.
Measure and record start and stop times for all orchestra services.
Record attendance and maintain official records and tally weekly attendance. Be present at all orchestral rehearsals and performances.
Administer the time off approval process for musicians.
Coordinate with Director of Artistic Planning and Director of Orchestra Operations on instrumentation for each performance.
Prepare contracts for new hires, long?term substitutes, and annual contracts for tenured musicians ensuring relevant paperwork is completed and passed on to Human Resources in a timely manner.
Work closely with Director of Orchestra Operations on the Orchestra Personnel budget.
Prepare orchestra payroll and coordinate with Human Resources on accurate and timely payroll information.
Provide Human Resources with all confidential personnel records.
Assure effective communication between musicians, the Music Director, Director of Artistic Planning, guest conductors and artists, and the staff.
Work closely with the Director of Orchestra Operations and the VP of Human Resources to address all confidential personnel matters.
Oversee transportation logistics for musicians for all runout concerts.
Manage all on-stage announcements during rehearsals.
Assure compliance with the Collective Bargaining Agreement by studying its’ terms and provisions and reporting any violations immediately to Director of Orchestra Operations and VP of Human Resources.
Manage the organization’s instrument insurance policy.
Update personnel list of the orchestra and inform Music Director of tenure decisions that need to be made.
B.S./B.A. in music and substantial knowledge of the workings of a major symphony orchestra.
Must be able to make decision in a timely and effective manner, often balancing the policy and needs of the organization with the requests of the individuals.
Ability to manage diverse groups of individuals and address multiple priorities.
Must be able to work effectively under high levels of stress.
Requires excellent interpersonal communication skills and time management.
Requires excellent technical and analytical skills.
Must be able to work weekends, evenings, holidays and flexible hours that align with the musicians’ services.
INTERNAL: Constant contact with musicians. Frequent contact with stage crew and other staff members.
EXTERNAL: Frequent contact with extra musicians, patrons and occasionally donors and board members.
CONTENT OF CONFIDENTIAL INFORMATION:
Musicians’ salaries, company financial matters, product information and legal matters.
About Indianapolis Symphony Orchestra
The Indianapolis Symphony Orchestra was founded in 1930 by German conductor and local violin teacher Ferdinand Schaefer. At first comprised of volunteer musicians who split the revenue from ticket sales, the ISO became a professional orchestra with salaried musicians in 1937. That same year, Fabien Sevitzky – a Russian-born conductor and nephew of famed conductor Serge Koussevitsky – became Music Director of the ISO. Sevitzky’s appointment was highlighted in an April 5, 1937 article in Time Magazine, which began, “Of Midwestern orchestras, none has risen so rapidly or so recently as the Indianapolis Symphony.”
Soon after, the ISO blossomed into one of the nation’s most renowned orchestras. Sevitzky worked to promote the ISO through a variety of national radio broadcasts, and his successor, Izler Solomon, ensured the creation of the Clowes Memorial Hall on the campus of Butler University as a venue meant specifically for the ISO (until then, the ISO had been performing at the Murat Theater). Throughout the 1950s and 60s, the ISO traveled around the world to perform “Salute” concerts in countries such as Finland, Korea, Japan, Formosa, Portugal, The Netherlands, Israel, Mexico, Au...stria, Venezuela, Thailand, Greece and Chile – earning the Orchestra a Citation from the Voice of America and the United States Information Agency as well as a letter of commendation from President John F. Kennedy – the first ever such commendation to a symphony orchestra.
Solomon’s successor, John Nelson (1976-1987), is associated with the Orchestra's appearances at Carnegie Hall and the Kennedy Center, plus a debut European tour in 1987. In the summer of 1982, a 14-year-old violinist named Joshua Bell was the first performer for the ISO's Marsh Symphony on the Prairie series, and in 1984, the ISO moved downtown to its new home at the restored movie palace -- the Circle Theatre.
In 1987, internationally renowned performer, conductor and composer, Raymond Leppard (1987-2001) was selected as the Orchestra's fifth Music Director. During his tenure, several key accomplishments took place: a return to regular recording with a series of CDs on the Koss Classics and Decca labels; performances on NPR's "Performance Today"; nationally-syndicated radio broadcasts of ISO concerts; acclaimed tours on the East Coast and two tours of Europe; and a performance at Carnegie Hall as part of the venue's centennial season.
Following Maestro Leppard's retirement, Mario Venzago was appointed Music Director (2002-2009) and led the Indianapolis Symphony Orchestra in a deeper commitment to repertoire of the mid-19th century -- specifically works by Felix Mendelssohn and Robert Schumann -- the Second Viennese School, contemporary scores and new commissions, including Jennifer Higdon's Violin Concerto with world renowned violinist Hilary Hahn in 2008.
In the fall of 2007, Zachary De Pue was named Concertmaster for the Indianapolis Symphony Orchestra, and Alexander Kerr was appointed Principal Guest Concertmaster, a position utilized by only a handful of orchestras throughout the world. In October 2009, string trio Time for Three became the first artists-in-residence for the ISO.
In September 2011, Krzysztof Urba?ski began his tenure as the seventh Music Director of the ISO, and upon his appointment, was the youngest Music Director of any major American orchestra. Today, Maestro Urbanski is one of the most acclaimed and respected young conductors in the world.
The mission of the Indianapolis Symphony Orchestra is to inspire, entertain, educate and challenge through innovative programs and symphonic music performed at the highest artistic level.