The New Jersey Symphony Orchestra seeks a full-time Operations Manager. This position reports to the Director of Operations and Community Programs and supervises two part time Stage Crew members. Other members of the Operations Department include the Associate Vice President of Operations and the Orchestra Personnel Manager. This position also has close contact with the Artistic Department, comprised of the Associate Vice President of Artistic Planning and the Orchestra Librarian.

The ideal candidate will be someone who is excited about the future of orchestral music and performing arts as we look ahead to the post-pandemic era and new ways for the NJSO to serve its audiences. Our desired candidate will bring a positive, team-oriented attitude and approach to this position, as well as the desire to find new solutions to problems and improve existing systems.

Currently, all NJSO employees work remotely for day-to-day activity. However, some in-person work is required of this position for rehearsal and performance events, in compliance with the NJSO’s COVID Safety Plan. Once it is safe to do so, some regular in-office presence may be required.

DUTIES

• Maintain smooth flow of logistical and production information within the Operations Department by following established processes and updating and distributing production documents.
• Coordinate with venues on production notes and day-to-day operations to proactively meet the needs of the orchestra.
• Serve as primary on-site stage manager for orchestra concerts and Community Partners (CP) events, in rotation with Operations staff. Supervise NJSO stage technicians and local International Alliance of Theatrical Stage Employees (IATSE) stagehands.
• Serve as operations support for NJSO Webinars and virtual live events, in rotation with Operations staff.
• Assist the Orchestra Personnel Manager with the entry and proofing of biweekly payroll in OPAS.
• Enter and track activities for Orchestra and Community Partners in OPAS. Assist the Orchestra Personnel Manager with tasks related to the coordinating and execution of auditions.
• Reconcile invoices, track expenses, and maintain updated departmental budget information throughout the season. Project budget needs for future projects and seasons.
• Create and assemble the musician handbook for each season; proofing of printed materials.
• Serve as primary contact for external media projects, coordinating needs of various NJSO stake holders and communicating them effectively.
• Coordinate instrument and equipment rentals. Procure supplies for stage and office operations as needed.
• Assist the Artistic Department with guest artist needs as needed. This may include making travel arrangements, setting up and breaking down dressing rooms, driving artists, providing hospitality such as refreshments, water, and towels.
• Other duties as assigned.