The New Jersey Symphony Orchestra seeks a full-time Operations Manager. This position reports to the Director of Operations and Community Programs and supervises two part time Stage Crew members. Other members of the Operations Department include the Associate Vice President of Operations and the Orchestra Personnel Manager. This position also has close contact with the Artistic Department, comprised of the Associate Vice President of Artistic Planning and the Orchestra Librarian.
The ideal candidate will be someone who is excited about the future of orchestral music and performing arts as we look ahead to the post-pandemic era and new ways for the NJSO to serve its audiences. Our desired candidate will bring a positive, team-oriented attitude and approach to this position, as well as the desire to find new solutions to problems and improve existing systems.
Currently, all NJSO employees work remotely for day-to-day activity. However, some in-person work is required of this position for rehearsal and performance events, in compliance with the NJSO’s COVID Safety Plan. Once it is safe to do so, some regular in-office presence may be required.
Maintain smooth flow of logistical and production information within the Operations Department by following established processes and updating and distributing production documents.
Coordinate with venues on production notes and day-to-day operations to proactively meet the needs of the orchestra.
Serve as primary on-site stage manager for orchestra concerts and Community Partners (CP) events, in rotation with Operations staff. Supervise NJSO stage technicians and local International Alliance of Theatrical Stage Employees (IATSE) stagehands.
Serve as operations support for NJSO Webinars and virtual live events, in rotation with Operations staff.
Assist the Orchestra Personnel Manager with the entry and proofing of biweekly payroll in OPAS.
Enter and track activities for Orchestra and Community Partners in OPAS. Assist the Orchestra Personnel Manager with tasks related to the coordinating and execution of auditions.
Reconcile invoices, track expenses, and maintain updated departmental budget information throughout the season. Project budget needs for future projects and seasons.
Create and assemble the musician handbook for each season; proofing of printed materials.
Serve as primary contact for external media projects, coordinating needs of various NJSO stake holders and communicating them effectively.
Coordinate instrument and equipment rentals. Procure supplies for stage and office operations as needed.
Assist the Artistic Department with guest artist needs as needed. This may include making travel arrangements, setting up and breaking down dressing rooms, driving artists, providing hospitality such as refreshments, water, and towels.
Other duties as assigned.
Proficiency in standard Microsoft Office applications; OPAS (Orchestra Planning and Administration System), Visio, and database experience helpful, but not required
Ability to problem solve under high stress situations
Superior written and verbal communication skills
Ability to diplomatically and graciously handle a wide variety of personalities
Excellent attention to detail, and ability to manage multiple overlapping projects and set realistic expectations for meeting deadlines.
High level of organization and professionalism
Ability to handle confidential information
The discipline to work independently, but also the ability to function as a member of a team
About New Jersey Symphony Orchestra
New Jersey Symphony Orchestra
Named “a vital, artistically significant musical organization” by The Wall Street Journal, the New Jersey Symphony Orchestra embodies that vitality through its statewide presence and critically acclaimed performances, education partnerships and unparalleled access to music and the Orchestra’s superb musicians.
Music Director Xian Zhang—a “dynamic podium presence” The New York Times has praised for her “technical abilities, musicianship and maturity”—continues her acclaimed leadership of the NJSO. The Orchestra presents classical, pops and family programs, as well as outdoor summer concerts and special events. Embracing its legacy as a statewide orchestra, the NJSO is the resident orchestra of the New Jersey Performing Arts Center in Newark and regularly performs at State Theatre New Jersey in New Brunswick, Count Basie Center for the Arts in Red Bank, Richardson Auditorium in Princeton, Mayo Performing Arts Center in Morristown and bergenPAC in Englewood. Partnerships with New Jersey arts organizations, universities and civic organizations remain a key element of the Orchestra’s statewide identity.
In addition to its lauded artistic programming,... the NJSO presents a suite of education and community engagement programs that promote meaningful, lifelong engagement with live music. Programs include school-time Concerts for Young People and the NJSO Youth Orchestras family of student ensembles, led by José Luis Domínguez. NJSO musicians annually perform original chamber music programs at community events in a variety of settings statewide through the NJSO Community Partners program.
The Orchestra’s online hub for free NJSO Virtual 20–21 content is njsymphony.org/virtual.