The Director of Catering & Events is responsible for promoting the Club’s facilities for private banquets, business and social meetings, club-hosted events, and other member-related activities. He/she is responsible for providing all aspects of booking member functions including pre-planning meetings, BEO creation, marketing/communications, event execution (with banquet department), billing and follow-up.
Promotes, advertises, and markets the Club’s social event facilities and capabilities to members and sponsored guests.
Coordinates and plans all private event and club functions including weddings, luncheons, meetings, dances, sporting events and holiday events. Plans the entire club activities calendar and coordinates all sporting event dates with sports professionals.
Handles daily member inquiries regarding private room availability and bookings, as well as Club functions and sports events.
Works with the Club’s Executive Chef on menu planning, pricing and other details for private and club events. Suggests and helps members with menu planning for events.
Helps members with parking, entertainment, decorations, audio-visual, floral and any other requirements integral for events.
Communicates necessary information to housekeeping/maintenance, banquets, culinary and other departments involved with the events.
Aids the Membership & Marketing Director with marketing efforts of Club events.
Distributes the weekly packet of event orders and event changes and holds weekly event order meetings with department head staff.
Creates event details such as menu cards, decorations, seating charts.
Responsible for weekly linen inventory and ordering.
Oversees Banquet Manager and all event execution.
Responsible for overseeing banquet staff training programs and administration of those programs.
Develops operating and capital budgets with a particular emphasis on all banquet and entertainment expenses.
Creates pre-event and post event profit and loss statements and is responsible for event financials.
**The Club’s current Catering & Events Director has been at the Club for four years and will be relocating at the end of 2021. The new candidate will spend the first six months rotating through all food and beverage departments, with a particular emphasis on banquet operations, to gain a thorough understanding of all Club areas. The candidate will transition to the Director position with full responsibilities toward the end of 2021. This position is available starting April 1, 2021.
Proficiency with Jonas Software and Social Tables (or similar event layout software) is preferred. Candidates must have exemplary customer service skills and a positive, upbeat, and friendly personality. Strong oral communication skills and professional demeanor and grace. Individual must possess strong organizational skills, be able to multi-task, work well as a team and be creative.
Bachelor’s degree (B.A/B.S) or equivalent from four year college; or a minimum of 5 years related experience and/or training; or equivalent combination of education and experience.
Additional Salary Information: Salary commensurate with experience and qualifications. Full time management benefits package including professional development allowance, vacation, 401K with employer match, health, dental and vision insurance, short and long term disability, meals while on duty, free parking and golf privileges.
About Timuquana Country Club
Timuquana Country Club is a traditional private club located on the banks of the St. John’s River in Jacksonville, Florida. Open six days a week, 12 months per year, the 98 year old, member-owned club has 1,100 member families. Facilities include a 50,000 square foot clubhouse including four member dining rooms, four private function rooms, large outdoor event lawn, wrap around patio, floating dock, 18-hole Donald Ross golf course, golf practice facility, eight outdoor tennis courts, fitness center and swimming pool. Club Revenues exceed $11 million with private party and club event catering revenue exceeding $1.25 Million. The Club just completed its first phase of Facility improvements with a new state of the art pool and riverfront dining venue and updated casual dining bar, dining room and kitchen. The Club will also be hosting the Constellation Furyk & Friends PGA Champions TOUR event each October from 2021-2025.