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The Development Assistant is responsible for providing administrative support of the League’s development operation. This position is based in New York City and will work out of the League’s office headquarters. This is a part-time position at 20 hours per week.
POSITION DUTIES AND RESPONSIBILITIES
The duties that follow represent the primary responsibilities for this role. All employees are responsible for performing other duties as assigned. Primary responsibilities for this role include the following:
Manage all gift and donor-related data entry (institutional and individual), maintaining clean and up-to-date data.
Coordinate and process all gift acknowledgments and pledge reminders in a timely manner.
Coordinate and execute annual fund mailings, including mail and email merges.
Provide support for national and regional events, such as our annual donor dinner and NYC metro regional gathering, including logistics, maintaining invitation and RSVP lists, preparing materials, and other duties as assigned.
Establish and maintain the highest standards of data integrity for all records, ensuring that best practices are followed in relation to all data.
Regular input of new and updated constituent information.
Assist with scheduling and logistics for meetings as needed.
Assist with general office administration, including opening and routing mail for NYC office, maintaining development office supplies, and managing supply ordering for department.
QUALIFICATIONS
Minimum 2 years experience in development or as an administrative assistant.
Prior experience in a non-profit environment preferred.
Demonstrated willingness and ability to manage multiple tasks simultaneously.
High proficiency in CRM database management. Raiser’s Edge experience preferred.
Proficiency in Microsoft Word, Excel, and Outlook.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
This role requires the routine use of standard office equipment such as computers, phones, photocopiers, printers, filing cabinets, and fax machines.
This role requires using the English language to engage with internal and external stakeholders by phone, email, and in person. Employee is expected to be able to accurately exchange information with these stakeholders.
Work Environment
This position is primarily on-site reporting to the League office in New York, NY. When in office, the noise level is quiet to moderate with ambient room temperatures, and lighting.
Equal Opportunity Employer Statement
The League is an equal opportunity employer that is committed to equity, diversity, and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The League makes hiring decisions based solely on qualifications, merit, and business needs at the time.
The League of American Orchestras champions the vitality of music and the orchestral experience, supports the orchestra community, and leads change boldly. The only national organization dedicated to orchestras and their communities, the League supports the field through advocacy, research, convenings, leadership development, artistic programs, and grants. Founded in 1942 and chartered by Congress in 1962, the League includes nearly 25,000 musicians, conductors, orchestra staff, board members, volunteers, and business partners working within our membership of 1,600 world-renowned orchestras, community groups, summer festivals, student and youth ensembles, conservatories and libraries, businesses serving orchestras, and individuals who love symphonic music.
