APAP Career Center

Job title: Assistant Director of Admissions

Reports to: Director of Admissions

Department: Admissions

Status: Full-time; Permanent; Exempt

The Assistant Director of Admissions supports the execution of the admissions cycle by managing prospective student engagement, application logistics, audition coordination, and event operations. This role requires exceptional organizational skills, comfort with data and CRM systems (Slate), and a strong ability to communicate effectively with diverse internal and external stakeholders. The Assistant Director ensures an excellent experience for prospective students and applicants while advancing Curtis’ mission of accessibility and artistic excellence.

Key Areas of Responsibility:

Prospective Student Engagement & Events

• Coordinate and manage in-person and virtual recruitment events (e.g., college fairs, info sessions, etc.), campus tours, and accepted student programming.
• Serve as primary logistics lead for admissions-related events, including audition days, Accepted Students Day, and campus visits.
• Manage and train Admissions Ambassadors for student-led tours, event support (including auditions), and communication assistance.
• Coordinate prospective student visits and informational lessons with faculty, including studio-specific audition events.
• Support student-led outreach initiatives in collaboration with the Career Studies department (e.g., Pathway partnerships, local music program visits).

Admissions Communications & Content

• Respond to prospective student and applicant inquiries via email and phone; provide guidance on application and audition processes.
• Draft and manage admissions-related communications, including drip campaigns, call-to-action emails, and event invitations.
• Collaborate with Marketing and Communications to support admissions content (brochures, webpages, social media, etc.).

Audition & Application Operations

• Manage audition scheduling and logistics in coordination with faculty, facilities, and piano staff.
• Serve as the day-of logistics lead during live auditions, including signage, hospitality, and faculty support.
• Support prescreening review coordination and materials routing in Slate.
• Maintain accurate documentation and communications related to pre-screening, audition invitations, and results.

CRM & Data Systems (Slate)

• Build and manage events, communications, and form-based workflows in Slate to support recruitment and audition operations.
• Maintain and update Slate portals for prospective students, faculty, and staff reviewers.
• Assist with the configuration of prescreening and audition review tools in Slate Reader.
• Create and maintain queries for reporting, communications, and event tracking.
• Provide Slate technical support to internal and external stakeholders.

Operational Support

• Provide day-to-day operational support for the Admissions Office, especially during peak seasons.
• Support travel coordination and logistics for recruitment events and conferences.
• Collaborate with faculty and institutional partners to ensure smooth execution of all admissions-related milestones.
• Develop and implement quality improvement practices and processes in all areas of admissions operations.

For best consideration, interested and qualified applicants should electronically submit a cover letter, resume, three (3) professional references, and salary requirements to: human.resources@curtis.edu

Curtis offers a competitive salary and an attractive benefits package. Hire is contingent upon the successful passing of PA Act 153 and criminal (ADP) background screenings. No phone calls, please. EOE. URL: https://www.curtis.edu

Position will remain open and posted until filled.

Curtis welcomes applications from people with a wide variety of experience and backgrounds who are eager to work hard, learn, and contribute.

Education/Experience: 

• 2–4 years of experience in admissions, higher education, or event coordination/project management.
• Experience with Slate required; expertise with Microsoft Outlook, Office, and Excel strongly preferred.
• Background in music or performing arts is essential.
• Excellent communication skills, both written and verbal, and editing skills.
• Strong organizational and project management skills with attention to detail.
• Capacity to balance competing priorities, manage time effectively, and thrive during high-volume periods.
• Interest and experience developing new systems for project management to increase efficiency within cross-departmental work.
• Commitment to diversity, equity, and inclusion in the arts and education.

Working Conditions and Physical Demands:

• Exertional requirements are consistent with routine office environment; walking and climbing of stairs will be required during tours.
• This is an onsite position on Curtis’ campus in Philadelphia, PA.
• Hybrid work schedule is available with three days on campus and two days remote. Some additional days on campus may be required depending upon tour and audition schedules.
• Some travel will be required.
• Visa sponsorship is not available for this position. Applicants must be authorized to work in the United States for any employer at the time of hire.
• The final candidate will be required to successfully pass a background check and obtain PA Act 153 clearances.