APAP Career Center

Position Opportunity:

ProMusica is seeking a Development Coordinator to manage key aspects of Development Operations, overseeing the full donation life cycle—from supporting appeals and gift entry to coordinating acknowledgments—while assisting with the planning and execution of fundraising events. This role contributes directly to raising the orchestra’s profile, increasing revenue, and fostering strong donor relationships. This is a full-time, exempt position with a hybrid schedule, requiring four days per week in the office. Attendance at concerts and events (approx. 2–4 nights/month) is required.

Ideal Candidate:
This role is ideal for an early-career fundraiser eager to grow and dive-in. The successful candidate is a proactive self-starter who thrives on managing the details that keep Development Operations running smoothly — tracking contributions, maintaining donor records, supporting acknowledgments, and assisting with campaigns. You enjoy cultivating relationships with patrons and donors, excel in a fast-paced environment, remain calm under pressure, and solve problems creatively when challenges arise. You are excited to craft meaningful experiences that strengthen donor engagement and attract new audiences to ProMusica’s mission. Passionate about the arts and energized by collaboration, you combine meticulous organization with creativity and planning.

Core Responsibilities:

Development Operations / Administration (50%)

• Serve as vital support to the Development Department to:
  • Assist with Annual Fund activities such as creating mailing lists and tracking responses for direct mail appeals and email campaigns to meet budgeted goals
  • Track and produce acknowledgement letters to support annual stewardship efforts
  • Support CEO and Director of Advancement with producing thank you notes for unique new donors (first time gifts, recurring gifts, multi-year pledges, etc.)
  • Organize concert program book donor lists
• Enter all contributions in the Tessitura CRM system and assist with maintaining accurate and up-to-date donor and patron records
• Prepare special mailings such as advocacy letters to local and state representatives.

Special Events (50%)

• Assist with all donor stewardship, fundraising, and special events, including: the annual Soirée Benefit, Artist Circle, Musician Chair Appreciation event, Summer Series VIP tables, and other donor receptions, including:
  • Procure venues and manage event logistics, such as décor and equipment rentals, catering, guest lists, invitations, RSVP tracking, and VIP seating
  • Handle and troubleshoot issues as point person for day-of and during events
  • Work with vendors and explore new partnerships while working within a defined budget
  • Support the Director of Advancement to prepare sponsorship packets for the Soirée
  • Coordinate with the Marketing Department to promote and publicize events, including timelines for design and print production needs
• Identify and create new donor cultivation and stewardship events, and opportunities to support fundraising and friendraising goals

Qualifications:

• Bachelor’s degree preferred and/or 2+ years of relevant experience in non-profit fundraising and/or event management environment, preferably in the arts
• Excellent written and verbal communication skills with strong attention to detail
• Ability to build relationships with stakeholders (including staff, board, external partners and donors) in person, via phone, and through written communications
• Strong customer service skills and the discretion to handle confidential information
• Ability to manage multiple projects simultaneously within a fast-paced environment
• Enjoy working with people
• Knowledge of classical orchestral music and/or the performing arts is a plus
• Flexibility to regularly work outside regular office hours for concerts/events, with reliable access to a vehicle for transportation needs

Benefits:

• Full-time salaried exempt position
• Health, Dental, and Vision benefits
• 401k Retirement Plan
• Paid holidays, vacation, sick time

What we offer:

• The opportunity to contribute to a nationally recognized, mission-driven orchestra.
• A collaborative and dynamic work environment where all contributions are valued.
• The chance to play a key role in supporting a leading arts organization.

About ProMusica Chamber Orchestra

About the Orchestra We are a creative collective of 37 musicians united by our love for music and committed to sharing it with the world. Our concerts honor the classics and champion the contemporary, with 73 commissions to date and a verve for risk taking collaborations. Our music bends the boundaries of imagination, curiosity and discovery. We are committed to the next generation of music lovers, providing free programs to all ages -- empowering young minds and ensuring access. Because music is for all. Founded in 1979, ProMusica is known for its exceptional artistry, audience intimacy, and community engagement. Led by Music Director David Danzmayr and Creative Partner Vadim Gluzman, renowned violinist, ProMusica reaches a broad audience across the city—as the resident orchestra at the intimate Southern Theatre in downtown Columbus, at notable venues beyond the city limits and in non-traditional spaces such as Natalie’s Coal-Fired Pizza and The Fives. With innovative initiatives such as our “Composer/Performer Project”, “Naked Classics”, and “Neighborhood Series”, ProMusica aspires to present live music in reimagined and meaningful ways for people to connect and experience... with each other. Committed to sharing a diverse array of musical eras and influences, ProMusica’s performances are time-tested and modern, presented in ways that few orchestras can. Dedicated to shaping the future of orchestral music, we are widely recognized as a national leader in promoting contemporary repertoire—with 73 commissions and more than 120 world and regional premieres by composers including Pulitzer Prize winners Kevin Puts and Aaron Jay Kernis, Gabriela Lena Frank, Andy Akiho, Gabriela Montero, Lera Auerbach, Conrad Tao and Joshua Roman. In addition, ProMusica has an active recording program with 13 CDs released to date. This is a testament to the world-class musicians on stage who thrive on artistic exploration and risk-taking—performing with the highest skill, emotion and humanity for our audiences. In 2017, ProMusica made its Chicago debut performing for a sold-out crowd at the North Shore Chamber Music Festival. Chicago Classical Review noted the ensemble’s “robust unified string timbre [was] most impressive, having an abundant Mozartean grace.” The orchestra has joined forces with crossover artists such as Sutton Foster, Rhiannon Giddens, and Leslie Odom, Jr. Most recently, in May 2024, the orchestra collaborated with the award-winning artist, composer, multi-instrumentalist, and visionary Jon Batiste for a two-day musical residency, which included the world premiere of this first piano concerto. Beyond the stage, ProMusica is deeply rooted in our city’s cultural fabric, serving approximately 20,000 each season through outreach and education programs, provided at no cost to the participants. Designed to reach people of all ages, musicians travel to area schools, invites senior citizens to attend live, working rehearsals, and puts string instruments and musical instruction directly into the hands of middle schoolers. Family friendly concerts and pre-K Storytimes are presented city-wide, in partnership with the Columbus Metropolitan Library, and our “Play Us Forward” program offers urban charter schools an integrated, in-school music curriculum, inspiring self-confidence, creative expression, and overall academic achievement for each student involved. “Coda: Post-Concert Conversations” gives the opportunity for a direct dialogue between audiences and guest artists—deepening engagement with the music and performers. Our annual Summer Music Series welcomes thousands of guests to Franklin Park Conservatory & Botanical Gardens – free and open to the public, demonstrating our unwavering commitment to provide accessible and transformative performances to all residents in our community. Consistently demonstrating forward- and future-thinking ways to serve Columbus, the orchestra continues to develop new initiatives such as its “Infant and Toddler Program”. Collaborating with Columbus Early Learning Centers, ProMusica is now playing a role in early childhood development by bringing music to the region’s youngest learners. ProMusica has won eight ASCAP awards for Adventurous Programming and has received additional honors, including from the Greater Columbus Arts Council and the Columbus Jewish Foundation. In 2015, 2016, and 2018, and 2024, the orchestra was selected as a recipient of The Columbus Performing Arts Prize, designated to celebrate and support the exceptional artistic directors of Columbus’ performing arts organizations and their aspirations for creative growth. Most recently, ProMusica is honored to be the recipient of The 2025 Columbus Foundation Award, presented to a selected nonprofit organization that demonstrates a strong commitment to making a positive impact.

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Connections working at ProMusica Chamber Orchestra