APAP Career Center

NAS is seeking a Program & Communications Associate. We are a small, highly collaborative organization, looking for a Program & Communications Associate. This position plays a key role in supporting external communications, operational efficiency, and coordination for NAS programs. This role requires a detail-oriented and proactive professional with strong communication, organizational, and administrative skills to support a range of programs and events.

Key Responsibilities of the Role

Essential Duties:

Essential Duty 1: 40% - External Relationship Building and Communication

• Manage external communications.
• Draft and send program-related administrative messages.
• Monitor online spaces (e.g., the NAS online community and alumni communications platforms) for moderation and outreach opportunities.
• Develop creative PowerPoint presentations with the team to enhance communication.
• Assist with program material creation, including community spotlights and PDFs.
• Provide online platform support for:
  • Website updates and community engagement.
  • Salesforce regarding contact list management and community communications.

Essential Duty 2: 30% - Event Coordination and Participant Support

• Coordinate logistics for in-person and online events, including venue research, scheduling, and material preparation (buying, printing, and shipping).
  • These events include the Creative Community Fellows (United Kingdom, Durham County UK, and New England) programs and alumni activities.
• Act as the primary liaison for program participants, ensuring smooth communication and support.

Essential Duty 3: 20% - Program Administration

• Schedule team meetings and manage calendars.
• Proofread and edit materials to ensure accuracy and professionalism.
• Monitor program progression, such as grants.

Essential Duty 4: 10% - Operations Support for Leadership Coaching Programs

• Provide administrative assistance focusing on individual coaching clients, including:
  • Platform support for onboarding and troubleshooting IT or administrative issues.
  • Payment support for Operations Manager.

Who Should Apply?

Ultimately, we are seeking applicants who have a blend – in some way – of the following:

• Years of Experience: 1-3 years of experience in an entry-level or administrative role
• Education: Bachelor’s degree or equivalent experience
• Proven ability to manage logistics for events (in-person and virtual) and provide administrative support, including scheduling, material preparation, and participant communication
• Demonstrated experience creating professional written and visual communications (e.g., newsletters, PowerPoint presentations)
• Familiarity with tools such as Salesforce and Asana

Preferred Qualifications:

• Background in supporting program operations, including onboarding, IT troubleshooting
• Experience working with arts organizations and artists

If much of this describes you, we encourage you to apply.

Location: This position primarily operates in a remote work environment with occasional in-person meetings, convenings, and travel required. The position is ideally based in close proximity to the Washington, D.C. metropolitan area, with availability to travel to our office approximately once a month for in-person meetings. Travel to the office should be within a reasonable day-trip distance, as overnight accommodations are not provided.