APAP Career Center

Position Summary 

The Associate Executive Director is responsible for managing the administrative and daily running of the organization. They oversee and work with key administrative staff/volunteers on program logistics, marketing and finances in order to achieve the orchestras’ mission. The Associate Executive Director works with staff, the Board of Directors and President & Artistic Director to steward donors, community partners and volunteers to ensure the successful implementation of orchestras’ concerts, events and educational mission. The Associate Executive Director has a love of music and understands the positive impact educational arts have on the well-being of young people and communities. The Associate Executive Director reports to the President & Artistic Director and serves as an ex-officio on the Board of Directors. In the absence of the President & Artistic Director, the Associate Executive Director is the de facto chief executive.

Key Skills Required

• Experience managing administrative functions, finances and logistics.
• Desire to collaborate with colleagues, volunteers and partner institutions.
• Skilled communicator and listener, calm under pressure. 
• Proven record of fundraising and development stewardship. 
• Database, CRM and Donor Software proficiency (ex. Leap Technology/PatronManager)
• Bachelor's Degree required. Minimum of three years of leadership and management experience with a non-profit, arts organization or relevant business.

Daily Administration

• Maintain the smooth running of the office, answering phone & emails, website, social media.
• Meet with staff, faculty and community members in regards to scheduling, rehearsal/concert logistics and operations. 
• Engage with local businesses, chambers of commerce, elected officials & community groups.
• Manage orchestras’ finances, sign all permits, insurance/venue/employment contracts in accordance with budget and orchestra policies, prepare monthly reports and reconcile accounts with the Treasurer. 
• Collaborates with Treasurer, Board of Directors, Reports to President & Artistic Director

Concert & Program Production

• Work with the President & Artistic Director, General Manager and Operations Manager to coordinate season schedule, rehearsal/concert venues and all concert/event logistics.
• Obtain and sign all the necessary licenses, permits, and concert/rehearsal venue contracts.
• Create and manage a volunteer core to assist with ushering & program support.
• With President & Artistic Director, maintain a list of capital infrastructure & future needs.

Marketing & Box Office

• Manage all Marketing & Box Office Departments and affiliate staff (currently part-time Box Office Assistant & Social Media Manager).
• Maintain event software (Leap Tickets), manage ticketing, oversee Box Office Assistant.
• Managing and collaborating with other staff to develop and implement marketing plan to include: press releases/calendar submissions, solicit news media, digital communication and program/print materials. 

Development & Fiscal Health

• Responsible for meeting the organization's financial goals (Individual Donations, Corporate and Foundational) as specified in the yearly budget.
• Maintain Donor Database (Patron Manager/Leap Technology).
• Work with the Director of Development to research, recruit and cultivate new and current corporate sponsors, individual donors and foundational grants. 
• Solicit donations for silent auctions, raffles for annual fundraising events.
• Collaborates with Director of Development and Reports to President & Artistic Director.

Board 

• Attend and participate in all Board & Committee meetings.
• Work with the President & Artistic Director, Board Chair(s) to craft monthly agenda and priorities. Submit a monthly written report prior to the Board meeting. 
• With President & Artistic Director, Finance Committee, develop yearly budgets as well as special ad-hoc fundraising campaigns. 
• Facilitate Board recruitment with President & Artistic Director and Board Chair(s). 
• Keep abreast of activities and developments in the City/Region and advise the Board of information that may be helpful to promote the orchestras’ objectives.

Hours & Compensation

• Full-time, salaried. Requires attendance at weekend/evening rehearsals, concerts and events. 
• Central Massachusetts residency preferred but not required.
• Federal Holidays, Massachusetts State Holidays, flexible school vacation and summer hours.
• Required 3 - 4 scheduled in-office days plus flexible remote hours upon agreement with the President & Artistic Director. Offices located at Mechanics Hall, 325 Main St, Worcester.
• Compensation starting at $50,000, based on experience and candidate qualifications, travel reimbursement, eligible for health insurance & retirement plan.

To Apply

Please submit a cover letter and resume online at www.worcesteryouthorchestras.org/jobs no later than June 20th. Materials will be reviewed and potential candidates interviewed as applications are received. 

For questions, email Diana Casavecchia, Search Committee Chair, search@worcesteryouthorchestras.org . No phone calls or paper applications please.

Start Date Fall 2025.

About Worcester Youth Orchestras

Founded in 1947, the Worcester Youth Orchestras (WYO) have maintained an integral presence in Central Massachusetts for over 70 years. Drawing from over 65 Massachusetts communities, New Hampshire and Rhode Island, the orchestras are open to all aspiring young musicians studying their instruments in individual and/or school lessons. WYO is comprised of four orchestras, a jazz program, wind ensemble and chamber groups. Each season WYO produces 10-15 concerts welcoming more than 8,000 concertgoers. WYO maintains offices at Mechanics Hall where it produces a number of its concerts, including the popular Annual Family Holiday Concert. In addition, WYO regularly collaborates with other arts organizations and maintains a community outreach program.

Connections working at Worcester Youth Orchestras