APAP believes that pay transparency is a critical step toward pay equity and benefits both the job seeker and the employer. For those reasons, we are now requiring that employers include a salary range in all new job postings.
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Opus 3 Artists is a leading company managing the careers and touring activities of many of the world’s greatest performing artists and ensembles. We are seeking a full time position that provides administrative support to a number of artists and personal assistant support to one high-profile artist. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least one day a week.
Essential Duties and Responsibilities include the following in the artist administration role: • Creates and maintains artist season calendars • Prepares, processes and tracks performance contracts and invoices • Tracks artists’ payments and/or commissions • Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas • Regularly updates our client management system with all financial and travel details including personal details and preferences • Communicating travel arrangements and building relationships with presenters, local agents and travel partners • Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide • Updates and maintains publicity materials, and field publicity inquiries as necessary • Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture) • Works independently and within a team on special projects at the request of the Manager • Collaborates across the company to ensure our Artists receive a seamless service. • The role will require a level of flexibility and availability to work outside standard office hours as well as occasional travel within and outside the US. • Other duties may be assigned to meet business needs
Essential Duties and Responsibilities include the following in the personal assistant role: • Reading and responding to a large variety of e-mails, helping to coordinate the artist's diary, undertaking some basic accounting work, as well as looking after miscellaneous tasks as needed at the artist's home. • Being aware of personal insurance policies and making sure they are up to date • Arranging and managing personal appointments, as required • Managing and maintenance of home affairs • As this post is newly created and unique, there will be a certain level of flexibility required by the candidate with regards to the division of their time between the two roles. • The exact requirements will be made clear as the candidate finds their natural rhythm throughout each element of their work within the post.
Qualification/Requirements: • Excellent interpersonal skills and ability to handle sensitive and confidential situations. • To apply discretion and sensitivity regarding personal information, combined with the judgement to manage the needs of a high-profile artist. • Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands. • Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization • Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands • Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel, PowerPoint, and Zoom) • Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines • Flexibility to be available for emergency travel queries/incidents out of hours.
Education/Training/Experience: • BA Degree or equivalent experience • At least 2 years’ experience as an Assistant • Knowledge and passion for classical music
Opus 3 Artists is a leading company managing the careers and touring activities of many of the world’s greatest performing artists and ensembles. The company is led by a talented and respected team of managers and includes a dedicated staff of booking representatives and program and travel, marketing and tour production specialists, all sharing a common passion for artistic excellence. While the focus of Opus 3 Artists’s roster includes instrumentalists, vocalists, conductors, composers, chamber music ensembles and touring chamber and symphony orchestras, it is increasingly complemented by a growing roster of dance and theater companies, jazz, world and new music ensembles and artists. Opus 3 Artists is a leader in discovering, nurturing and developing young artists by helping to establish the network and foundation for their art and performing careers. The company is proud of the many impressive examples of this long-term commitment to young artists who have become major figures in the international cultural scene.
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Recording of plenary sessions that is intended for broadcast or webcast requires prior arrangement and permission through APAP;
Advance scheduling is required for all filming during exhibit hours;
Advance scouting, without cameras, is required;
All camera crew personnel must wear press badges, and badges must be visible while on the exhibit floor;
All camera crews will be escorted by a representative of the Conference while on the exhibit floor;
A list of filming needs, indicating company name and booth number, must be approved by APAP in advance of any filming;
Permission must be granted by each exhibitor before any filming begins. Camera crews must provide release forms before filming;
If you ?need power, other than battery pack, advance arrangements are required and can be arranged by contacting Leah Frelinghuysen;
You will be responsible for any costs related to electrical needs;
Interviews for exhibitors in the EXPO Hall should be scheduled up to one week before the conference starts (January 10, 2020) and advance scheduling is required for all filming during exhibit hours
Press Contact: Leah Frelinghuysen Media Relations Consultant, APAP|NYC 2020 Association of Performing Arts Professionals leah@monarchyPR.com
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*Single Text Here* Please note the following details related to filming and camera crew access to the EXPO Hall. Advance attention to these requirements will make your visit more productive: