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Details
Posted: 28-Aug-24
Location: Notre Dame, Indiana
Type: Full-time
Salary: Open
Internal Number: 5577005
University of Notre Dame
The University of Notre Dame (ND.jobs) is accepting applications for a Undergraduate Studies Coordinator.
Applications will be accepted until 09/10/2024.
Study everything. Do anything.
Find your passion. Create knowledge. Serve the common good. Prepare for life.
This is what the College of Arts & Letters stands for. We play an integral role in Notre Dame's mission to serve as the world's preeminent Catholic research university. We are searching for someone who shares the same passion and mission to join our dynamic team as the Undergraduate Studies Coordinator for the Department of Film, Television, & Theatre (FTT).
Who we are: FTT offers a liberal arts approach to the study of film, television, and theatre - a unique mix of design and production, writing and performance, history and theory.
Job Description: The Undergraduate Studies Coordinator plays a vital role in the overall success of the Department of FTT. This individual serves as the first point of contact for those visiting, phoning, or emailing the department. Reporting to the Department Chair, the Undergraduate Studies Coordinators top priorities will be to
- Provide administrative support for the FTT faculty, including the Director of Undergraduate Studies, Director of Theatre, and Director of Graduate Studies
- Prepare course scheduling in CourseLeaf and update relevant bulletins including the Undergraduate Bulletin, First Year Studies Bulletin, and Summer Session information
- Monitor and assist with registration, including processing eForms, helping to resolve course-related issues, administering crosslistings, assisting with room and schedule changes
- Maintain a database of student records and provide general assistance to current and prospective FTT majors, including information on courses and major requirements
- Update and maintain student advisor lists and faculty contact information
- Perform routine clerical tasks including telephone reception, typing, copying, shipping, and other office duties
- Manage inventory of office supplies using BuyND, ensuring timely ordering and restocking
- Organize and coordinate special events such as classroom visits, internal events, and department lunches
- Collaborate with the other department staff as a team to support the overall needs of the department
- Other duties as assigned
Please note: This is a permanent, full-time, 10-month position: August through May, with June and July off each year.
#LI-AW1
#LI-AW1
Minimum Qualifications:
Education & Experience:
- High school diploma or GED with 1-2 years of administrative experience
Skills:
- Friendly and welcoming disposition
- Excellent organizational and communication skills
- High level of attention to detail
- Ability to respond to multiple tasks and questions with frequent interruptions
- Ability to prioritize and meet deadlines
- Must be proficient in computer skills and able to work with a number of standard software programs including Google applications (Gmail, Calendar, Docs, Sheets, Forms, Slides)
- Due to level of confidential material, a commitment to confidentiality is essential
Preferred Qualifications:
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251341. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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About University of Notre Dame
The University of Notre Dame was founded in November 1842 by Rev. Edward F. Sorin, C.S.C., a priest of the Congregation of Holy Cross, a French missionary order. It is located adjacent to South Bend, Indiana, the center of a metropolitan area with a population of more than 315,000. Chartered by the state of Indiana in 1844, the University was governed by the Holy Cross priests until 1967, when governance was transferred to a two-tiered, mixed board of lay and religious trustees and fellows.
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