APAP Career Center

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $80,000 - $95,000

Position Summary

Responsibilities

Finance and Budget Operations

• In close collaboration with the DAAF, creates budgets and manages the reconciliation of accounts and annual fiscal closing.  Analyzes short and long-term revenue projections.  Independently, performs budget analysis, identifies, and solves budgetary issues. 
• Develops spending reporting systems that best support the department???s operations.  Coordinates with the DAAF the creation of report templates and reporting tools.   Generates and provides financial reports to the department???s leadership, faculty, and external stakeholders. 
• Interprets and communicates financial policies to faculty and administrators and works together to ensure compliance. 
• Develops and implements practices and procedures to accommodate growing financial responsibilities and added partnerships.  These include creating, documenting, and distributing internal policies, processes, and workflows, interpreting accounting and purchasing policies for domestic and international stakeholders, advising and making recommendations to faculty and administrators on travel and business expense reports, invoices, purchase orders, consultant contracts, and steps for nuanced requests. 
• Approves payment and procurement requests including check requests, purchase orders, requisitions, invoices, reimbursements, and travel and business expenses. 
• Ensures the timely submission of all required paperwork for vendor setup, wire requests, reimbursements, and invoice payments. 
• Independently identifies and reconciles payment discrepancies and/or disagreements between external vendors, the Office of Procurement, faculty, staff, and students.
• In close collaboration with the DAAF and the Office of the Executive Vice President for Arts and Sciences, performs quarterly reporting, fiscal year-end closing, budget tool submissions, and variance analysis.
• Supervises a Financial Assistant.

Administrative Operations

• Manages the hiring process and ensures compliance with human resources policies and procedures. 
• In collaboration with the International Students & Scholars Office (ISSO), handles the Visa application process.
• Develops comprehensive onboarding processes and activities to acclimate new hires to the complex structure of the department. 
• Responsible for space management, oversees maintenance and repair of office equipment and furniture, and prepares and tracks facilities service requests. 
• Performs additional duties as assigned. 

Minimum Qualifications

• Bachelor's degree and/or 3 years of equivalent experience.

Preferred Qualifications

• Bachelor's degree in accounting or finance.
• Knowledge of university financial policies and systems.
• Experience in higher education financial administration.

Other Requirements

• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain high confidentiality and professionalism with a client focus.
• Strong multi-tasking, prioritization, and organization skills.
• Attention to detail, research, critical thinking, analytical and problem-solving skills.
• Self-starter, a fast learner who can work independently under limited supervision.
• Work well in an interactive team environment.
• Working knowledge of database programs.
• Ability to interpret accounting and purchasing policies.
• Capacity to build morale and group commitments to objectives.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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