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Bargaining Unit Consideration begins on February 6, 2024 and ends on February 13, 2024.
This is a 10 month, 100% time, continuous position.
The pay rate for this position is $21.84, and the work hours are 7:30am-4pm M-F.
This position is located in the Department of Music at the University of Minnesota Duluth. The employee provides administrative support for 8 music major programs and 2 minor programs and 30 staff/faculty in the department.
Departmental contact person and student/faculty/staff support (50%)
Answer inquiries in person, via email, and over the telephone.
Problem solve for students & parents, faculty & staff.
Secure keys for all music rooms, order for faculty, students and staff as needed, track and return. Assist students with their key deposits and locating the proper practice rooms that are needed.
Assist students with their concert cards and explanation of what is expected for tracking purposes.
Aid students in finding classrooms, practice rooms and instructor offices when needed.
Room reservations for meetings, juries, classes etc. (manager of 12 calendars within the department).
Update calendars with academic dates.
Onboarding of new faculty/staff.
Travel arrangements for guest artists, guest instructors etc. (includes airline arrangement and hotel bookings).
Updating UMD Music directory so it stays inclusive with the website and current with department staff and instructors.
Update staff and student handbooks yearly. This includes making sure all links provided are accurate and changing any needed information.
Space inventory is taken yearly and communicated to the CAHSS Deanâ™s Office.
Placing all events from Weber calendar into the tentative event calendar for the upcoming/current year.
Create, edit, print and fold programs for any UMD Music event taking place in Weber or MPAC.
When programs are complete, deliver to the Weber coat room and notify the performers and other UMD personnel.
Manage music fac Google Group and edit as need be.
Work with transportation/parking office on retaining 5 parking passes for the department for guests as needed.
Send emails as needed to music student body.
Assist with student recruitment, as needed.
Coordinate with Deanâ™s Office HR/Payroll requests, including lessons.
Coordinate hiring of departmental student employees and approve timesheets, as needed.