Maryland
Riverdale, Maryland
Maryland
Auburn, Alabama
Wayne, New Jersey
Posted: 15-Nov-23
Location: PA
Salary: Open
Internal Number: 495278
Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.
Who We Are:
Swarthmore Music in the Department of Music and Dance is a vibrant community of performers, creators, and critical thinkers who share a passion for music. We have seven faculty-led department ensembles (Chorus, Chinese Music Ensemble, Gamelan, Jazz, Orchestra, Taiko, and Wind Ensemble), in addition to robust programs for private lessons and chamber music. We are housed in the newly renovated Lang Music Building, which includes an acoustically stunning concert hall and the Underhill Music and Dance Library.
The opportunity:
The administrative coordinator (AC) provides high-level administrative support to the Chair, regular faculty members, and off-ladder faculty and ensemble directors for the Music program, as well as support and coordination of the department’s space in the Lang Music Building. Tasks performed with a high level of autonomy include: budget management (restricted and unrestricted) for the Music program and its ensembles and faculty; drafting and preparing correspondence and documents with minimal supervision; data management; coordination of public events (together with the Concert and Production Manager); coordinating and managing visiting performers, lecturers, prospective students, and other visitors to the department; equipment, supply; mail delivery support; scheduling support for courses; hiring, training, and supervising student workers; supporting web-based departmental information. The AC also provides primary administrative support for the private lessons program (Music 48). In addition, the AC acts as the public face of the Department in person, at campus events, by telephone, and online as the responder to emails. This is a full-time, benefits eligible, 11-month position with the expectation to work between the months of August – June.
Essential Responsibilities
- Provides general administrative support for the chair, faculty, and staff of the Music Program, including serving as liaison between faculty and college offices, supporting administrative course needs, assisting with new faculty on-boarding, assisting with coordinating office setup and supply needs.
- Acts as the public face of the Department in the Department office in person, by telephone, and online as the responder to emails addressed to music@swarthmore.edu, fielding questions from students, prospective students, and their parents, visiting artists and instructors, and job candidates; addressing their inquiries, and, when relevant, directing them to appropriate faculty members or other staff members for services needed.
- Serves as primary budget support for all departmental budgets and restricted funds (currently 9 operating budgets, 19 restricted funds, 9 faculty research funds).
- Coordinates Independent/Private Lessons (Music 48), Chamber Music Program (Music 47), and Department Ensembles.
- Provides academic support for the Music Program through tracking majors/minors, building and maintaining course catalog, coordinating the honors program, coordinating hiring and review, reappointment, and promotion processes.
- Oversees all aspects of building and equipment use, including student locker assignments, instrument loans, purchase of equipment, building access assignment and space scheduling, coordination with Facilities Management, etc.
- Hires and manages student workers as necessary to ensure that department needs are met.
Supervisory Responsibilities
- Supervises the day-to-day work for a group of student workers.
Who you are:
- Excellent communication, both written and verbal.
- Excellent interpersonal and customer service skills.
- Strong organizational abilities.
- Attention to detail and ability to handle multiple and varied tasks independently while also working collaboratively.
- Must be willing and able to learn new technologies, platforms, and software as they evolve and are adopted for use by the College.
What you bring:
Required Qualifications
- High School Diploma or equivalent with five years of job-related experience working in an office environment or an equivalent combination of education and/or experience.
- Microsoft Suite and Google Drive apps.
- Previous budget management experience.
Preferred Qualifications
- Bachelor’s degree is strongly preferred.
- Background in music helpful. Must have an appreciation for the performing arts.
- Experience with Interfolio for hiring searches, reappointments, tenure decisions, and promotions and Excel for record-keeping for Music 48.
What You Will Get:
You’ll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a collaborative work environment. Join a team of passionate, creative people who work hard and have fun supporting the College students, faculty, and staff.
We want to hear from you if you are excited about this role! For full consideration, submit applications with pay expectations, including a resume and cover letter, by November 17, 2023.
PA Criminal Required
Swarthmore College requires a PA Criminal background check for all staff positions prior to the start of employment.
Review the Swarthmore Benefits Guidebook. We offer benefit plans starting at zero cost! Upon benefit eligibility, the College contributes 10% of an employee’s salary to their retirement account. Employees are 100% vested in their accounts on the date participation begins.
Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.
