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Positions employed at Bishop Louis Reicher help to extend the ministry of the Pastor in particular ways as outlined in the job description. Employees help the Pastor with the vision of the parish. Our vision is to be a shining light of Catholic thought and action, lived out through our parish and school, as an example to all in the Diocese of Austin and the State of Texas, exhibiting integrity in all that we do as we serve Jesus Christ. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his/her ministry and thereby engages in ministry for the Church.
Job Summary
The Accounting Clerk at Bishop Louis Reicher fulfills the mission of the church and school by providing organizational and financial support for the pastor within the framework of the parish's philosophy, organization, and policies. The Accounting Clerk aids the pastor by supporting in his duties of managing the parish and school finances. This position's primary responsibility is to record and complete daily accounting transactions in QuickBooks (QB) for the PK-12 School and its Clubs that are situated on two separate, nearby campuses. This role will be cross-trained to provide backup support for the adjacent Parish in accordance with GAAP, Diocesan policies and the School and Parish's policies and processes.
Must be able to work in a fast-paced environment requiring strong organizational, technical, and interpersonal skills. Maintain a cheerful, positive, professional attitude on the phone and in person. Must be trustworthy, ethical, and committed to superior customer service. Must be a quick learner who is able to follow directions accurately while multi-tasking and still be able to produce an excellent work product with a smile. A self-starter who is organized and detail-oriented, a team player with a "can do" attitude. This position reports to the Director of Finance and is evaluated by the Principal and Pastor.
The position has decision-making responsibilities within essential job functions, in keeping with parish policies. The position is hired and evaluated by the pastor with input from the head of school.
Essential Duties
Supports and upholds the philosophy of Catholic education and the mission of the Parish
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Communicates with EIM site administrator to ensure all necessary volunteers and music ministry personnel are EIM compliant.
Regularly communicates with Pastor, Head of School, and collaborates with out-sourced bookkeeping individuals.
Accounts Payable:
Detail-oriented input and review of invoices and supporting documentation for complete, accurate, and timely payments for School and Parish
Understand W-9 requirements and required data to set up new vendor
Professional verbal and written communications to internal and external stakeholders to confirm goods and services received, payment terms, and payment methods adhering to standard NET 30 payment terms and unique contract schedule payment requirements
Prints checks
Posts Credit Card transactions to QB
Assists with the annual 1099 process for all entities
Accounts Receivable:
Detail-oriented posting of all income received following a hybrid cash/accrual method of accounting including some fund accounting
Understand use of Classes in QB
For Parish, consistent recording of all cash receipts.
Use FACTS School Tuition and Billing platform to maintain accurate master data, record refunds, assist parents and guardians with questions and run reports.
Use e-Catholic Payments to post weekly ACH and Credit Card donations to School and parish in QB
Assists with Collections efforts and internal notification of past-due accounts
Reconciliation of after-school care and lunch/milk records
Budgeting
Understand current fiscal year budget allocations to post entries accurately
Awareness of Fund Accounting methods used for Funds Held in Trust accounts
Document Retention
Adhere to Diocesan guidelines and School and Parish policies and processes regarding paper and digital record-keeping
Ensure sensitive data is kept secure and on a need-to-know-only basis
General Ledger
Understanding of Diocesan Chart of Accounts
Assist in calculating monthly accruals
Assist in calculating journal entries for tuition re-allocation and payroll subsidies
Routine maintenance of general ledger data
Assist with preparing monthly financial statements.
HR, IT and Other related processes
Assist as needed in reconciling relevant information from HR and IT focal points regarding insurance, payroll management, and benefits administration
Attend Diocesan or FACTS training onsite or online
Awareness of grant accounting requirements and reporting
Awareness of Key Internal and External Stakeholders and Process Touchpoints
Other related duties as assigned by the supervisor
Knowledge, Skills, and Abilities
Knowledge of the basic teachings of the Catholic Church
Knowledge of Microsoft Office applications
Knowledge of use of office equipment
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job-appropriate technology
Skill in critical thinking and planning
Minimum Qualifications
Education:
Associate degree in accounting. 3 years of work experience may substitute for education
Experience:
One year of experience in a similar accounting role
Certifications and Training:
Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.
Valid Drivers License
Mental / Physical Tasks: (Place "E" next to Essential Tasks)
E
Talking
E
Using office equipment, stapler, telephone, etc.
E
Listening
E
Using personal computer
E
Standing
Sitting
E
Walking
E
Bending
E
Grasping/holding
E
Pushing/pulling
Lifting/carrying
E
Reading & comprehending
Moving heavy equipment
E
Seeing
E
Driving
Other:
Working Conditions
Required to work some nights and weekends
Required to manage high to moderate levels of stress
Required to work in standard office and school conditions
May be required to use personal or school vehicles to drive to off-site locations.
Travel within and outside the school to meetings and other events may be required, and travel may include overnight lodging.
Employee Certification
All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.
Texas is an "at-will" employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a pre-determined time or guarantee of employment.
By my signature below, I verify that a copy of this document has been provided to me and I have had an opportunity to review it and discuss its contents. I understand this document does not create or imply any employment contract or agreement and is meant only to be a guide to me in my regular duties. I understand that tasks or assignments may be added or removed from the job description by my supervisor at any time, without notice.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
Catholic Schools in the Diocese of Austin is a community of parents, teachers and administrators, clergy and religious with values rooted in the Catholic Faith, all working together to provide our students with a strong foundation for life. The Office of Catholic Schools, in service to principals and communities, assists Catholic schools in the formation of its members in their spiritual, intellectual, emotional, physical and social lives. The schools, in turn, provide opportunities for its students, families, faculty, staff and board members to grow in a commitment to be faithful disciples of Jesus Christ. The office also coordinates accreditation, curriculum, testing, training and policy development for the approximately 571 teachers serving in the schools. All of the diocesan schools follow an accreditation process that is prescribed by the Texas Catholic Conference, approved by the Texas Education Agency, and directed by the diocesan superintendent’s office.
Catholic Schools in the Diocese of Austin form a unified school system made up of 22 Catholic schools ranging from Pre-K to 12th grade that collectively educate over 5,300 students across Central Texas. The entire schoo...l system stretches from the city of West in the north to Buda in the south, and from Bryan-College Station area in the east to Killeen in the west.
