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IMG Artists LLC are recruiting for a Managerial Associate within our Artist Management division. This entry-level position will assist in the management of Artists and manage the day-to-day administration to enable the Artist Manager to develop the careers of Artists ensuring their success in a commercial world.
The role will be based 3 days per week in our New York office with the remainder of the week being worked from home.
Working directly with a list of artists, arranging logistics such as travel and housing, issuing and processing contracts, preparing itineraries and applying for work visas.
Updating and maintaining accurate calendars for each artist.
Liaising with opera companies, orchestras and other presenters to ensure that all future contract details are correct.
Working with PR and Presenters to schedule and administrate interviews and appearances.
Maintaining frequent direct contact with artists to ensure that schedules are accurate.
Accurate recording of all financial information for each engagement; processing invoices and other financial documents in conjunction with the finance department. Producing financial statements and assisting with bi-monthly income projections.
Liaising with artists, accountants and/or personal assistants regarding tax documents, and statement questions; ensuring that any fees to be received directly by the artist have been paid.
Acting as first contact for contracts and other engagement documents.
Assisting the artist management team in their daily work, providing administrative and secretarial support (incl. filing, minute taking).
Researching, producing and updating press materials for each artist, including first drafts of updated biographies.
Researching, compiling and proofing program materials, notes, and texts and translations for artist engagements.
Updating and maintaining certain areas of the IMG Artists website in relation to artist roster.
Attending concerts and performances, often during evenings and weekends.
Candidates must be authorized to work in the US and essential skills include:
Bachelor’s degree (or equivalent) with a strong interest or passion in opera and/or classical music; previous experience in the music industry a plus.
Computer literacy (Microsoft Word, Excel, Outlook and internet.)
Strong knowledge of vocal and/or classical music repertoire.
The ability to remain calm and efficient under pressure, and the ability to follow through on multiple projects at once.
Good organizational skills and the ability to prioritize work flow.
The ability to be a self-starter and to complete projects within specified deadlines without supervision.
Enthusiastic, positive approach to work.
Strong writing skills; the ability to express yourself clearly both in person and in writing.
Meticulous attention to detail.
Commitment to providing a high quality service to each artist and presenter.
Ability to interact effectively with colleagues and clients at all levels, showing a high degree of empathy.
Ability to work successfully and efficiently in close collaboration with others and as part of a team.
Languages in addition to English would be beneficial.
The position is full-time and comes with an excellent benefits package and an annual salary of $45,000 to $48,000.
Prospective candidates should send a resume and cover letter to email@example.com quoting ‘Managerial Associate Classical/Vocal NY’ in the subject field.
Closing date for applications: Friday September 29th 2023.
In order to concentrate resources, only shortlisted candidates will be contacted.
The Company welcomes and values the benefits of diversity in its workforce and aims to ensure that its staff achieve, as far as is possible, their full potential and that all employment decisions are taken without reference to irrelevant or discriminatory criteria. Additionally, we are happy to discuss any reasonable adjustments to the application process that may be required, please use firstname.lastname@example.org if there is anything that you want to make us aware of.
IMG Artists is a global leader of performing arts, social media, and festival and events management. For more than thirty years, the company has set the standard for excellence across fields of artist and celebrity management, touring, dance and attractions, festival and event management and cultural consulting. Our specialists in offices across three continents offer unparalleled international reach and depth of experience to the company’s artists, clients and partners. With our newest digital, social media and technology ventures, IMGA remains the vanguard of the industry.