Career Center

Position Summary:

• Manages general inquiries; maintains and updates websites, social media, and databases; arranges and coordinates events and meetings; prepares and processes payroll appointments and transactions; prepares business expense reimbursements; among other duties.
• Responsible for managing day-to-day administrative operations of Admissions.
• Interacts extensively with the University community, students and prospective students, and external stakeholders, ensuring a welcoming and responsive environment.
• Maximizes operational efficiencies, workflow, and effective communication with Admission leadership; staff; students; faculty; and the University and external community.
• Prepares reports and effectively and clearly communicates with team members in a timely and professional manner.
• Assists with events. Must have a thorough knowledge of the policies and process of Admissions, MGSA, the Rutgers University (RU) system, and external stakeholders and provide timely and accurate information in response to requests.
• Carries out routine and semi-routine work within parameters for the Office and under general supervision.
• Performs professional work that requires knowledge of general administrative and office management practices, as well as specific knowledge of University policies and procedures.
• Must be able to maintain professional demeanor and multitask in a fast-paced, student-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Admissions, MGSA, and RU, and the role the tasks and responsibilities of this position play in the achievement of these goals.

Minimum Education and Experience:

• Bachelor's degree and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or data collection and report writing.
• Two years of related experience.

City: New Brunswick

State: NJ

Equipment Utilized:

• Regularly uses MS Office Suite, Cornerstone, ROCS, HCM, Student Records Database, Degree Navigator, Airtable, Slate and knows or will learn any and all systems RU uses for expense reimbursement, time keeping, personnel appointments, parking, telephones, payroll, student advising, admissions, student academic support, placement testing, recruitment, student support, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment:

• Fast-paced, deadline-driven, customer-service focused, team environment.

Special Conditions:

• Must be able to work evenings and weekends, as needed.
• Clean driving record.

Posting Number: 23ST2252

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

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