APAP believes that pay transparency is a critical step toward pay equity and benefits both the job seeker and the employer. For those reasons, we are now requiring that employers include a salary range in all new job postings.
Postings that are backfilled from another association’s career center may not include salary information.
Office Manager, External Programs of College of Visual and Performing Arts (3927) (EXTENDED)
Northern Illinois University
Location: DeKalb, Illinois
Internal Number: 73459
Full-Time/Part Time: Full-Time
The External Programs Office for the College of Visual and Performing Arts seeks applications for an Office Manager. The position is housed in the College of Visual and Performing Arts (CVPA) and supports the college's recruiting and community outreach programs. The External Programs Office (https://www.niu.edu/external-programs/index.shtml) is comprised of the NIU Community School for the Arts (music and art lessons, classes, and ensembles), Summer in the Arts at NIU (arts summer camps) and recruiting support for the college. Northern Illinois University is a Doctoral/Research extensive university with a diverse student body of over 17,000, located 65 miles west of Chicago.
The person in this position is responsible for providing budgetary support and clerical services for the Office of External Programs, College of Visual and Performing Arts. This includes assisting with the management of three major entities: the NIU Community School of the Arts, Summer in the Arts at Northern (residential summer camps) and recruiting events and workshops.
Essential Duties and Responsibilities:
Maintain and process payroll records for teachers, camp instructors, guest artists, and staff and prepare and submit payroll forms to HR and other departments.
Manage all accounting records for the three cost centers and any grant or foundation cost centers for the office by setting up a system to reconcile income and examine and analyze expenditures, including payroll, and credit card transactions that appear on Peoplesoft budgets and the ASAP system.
Develop office systems to keep track of expenditures, and work with vendors and the Accounting Office to ensure timely payment of bills.
Handle all functions related to hiring and onboarding new teachers, camp instructors, and staff.
Prepare internal billing forms for transfer and/or payment of funds for office activities.
Maintain a filing and records retention system for the office, and inventory management.
Provide support for the day-to-day administration of all activities managed by the office.
Helps with student recitals, concerts, camps, and other events by supervising details, such as preparing supplies, helping with registration and check-ins, and preparing and packing programs. Attends recitals and events to serve as on-site event manager, as assigned.
Specialty Factors (Civil Service):
Minimum Required Qualifications (Civil Service):
CREDENTIALS TO BE VERIFIED BY PLACEMENTOFFICER
High school diploma or equivalent.
Two (2) years (24 months) of work experience comparable to the third level of this series.
Minimum Required Qualifications (SPS):
Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important:Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable DischargeMUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
Please monitor your e-mail for further information regarding your application. Emails will be generated from firstname.lastname@example.org and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.
Credentials Assessment Examination:
The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the
Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.
Click on Office Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
EEO Statement Summary:
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator Health Services 230 TitleIXCoordinator@niu.edu 815-753-5560
Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.