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The Artistic Operations Assistant provides administrative support to ProMusica Chamber Orchestra guest artists, soloists, conductor(s), and musicians. Reporting to the Orchestra and Operations Manager, this position ensures the highest standard of artist care and hospitality for a roster of world-class musicians and guest artists. This position offers an opportunity to gain significant hands-on experience in all aspects of the artistic and operations department of an orchestra.
Core Duties and Responsibilities:
Arrange guest artist and Music Director accommodations, transportation, and travel, providing exemplary care for artists during their visits.
Manage and provide hospitality needs at rehearsals and performances, including setting up and breaking down dressing rooms, driving artists as needed, and functioning as the artist’s primary point of contact.
Coordinates requests for artist activities from Marketing and Development departments.
Create guest artist itineraries, production schedules, front and back of house sheets, and schedules of services for all performances in collaboration with Orchestra and Operations Manager.
Coordinate hotel/housing, homestays, and car rental needs for orchestra musicians.
Provide support for the Music Director, including transportation, hospitality, and general production needs.
Attend and assist at rehearsals and performances. Document musician attendance in accordance with established procedures.
Assist in the planning and execution of stage plots and equipment moves.
Collect and organize musician travel receipts, parking receipts, and hotel/housing receipts, and prepare completed travel forms for payroll at the completion of each performance series.
Support all aspects of concert operations, including but not limited to procuring equipment needs, facilitating auditions, and coordinating runouts and other special events such as Neighborhood Series and Summer Series.
Negotiate and maintain an effective relationship with hotels, car services, and other local vendors.
Ensure orchestra working conditions and activities comply with the provisions of the Collective Bargaining Agreement.
Subject to experience and interest, assist and support Education and Community Engagement Manager at education-related events.
Other duties as required.
Knowledge of classical music, orchestral repertoire, instrumentation, and industry practices.
Highly organized, self-motivated, and excels at time management skills.
High degree of flexibility in response to daily shifting priorities.
Exceptional interpersonal skills and able to work with a wide variety of personalities, maintaining a professional demeanor when faced with challenging situations.
Appreciation for and understanding of the needs of professional artists including conductors, orchestral musicians, and guest artists.
Excellent written and verbal communication skills, strong attention to detail is essential.
Valid driver’s license and access to vehicle required for transportation needs.
Must be able to work evenings, weekends, and some holidays as required by the performance schedule.
Must be able to handle the physical demands commensurate with the position including lifting up to 50 lbs.
Proficient in computer applications including Microsoft Office.
A bachelor’s degree in music or equivalent; 1-2 years of experience working with orchestras or other musical organizations can substitute for the degree.
ProMusica is 37 musicians from all over the country who are redefining what it means to be a chamber orchestra. Led by Music Director David Danzmayr and Creative Partner, renowned violinist Vadim Gluzman, our vision is to engage, inspire, and connect people to the world around them through the joy of ProMusica. The orchestra both honors the classical traditions and champions the contemporary, with a deep commitment to new works, commissions, and premieres.
Founded in 1979, ProMusica reaches a broad audience, performing at the intimate Southern Theatre in downtown Columbus, in which it is the resident orchestra, and goes beyond the city limits, presenting concerts in surrounding neighborhoods. The orchestra presents an annual Summer Series of outdoor performances at the Franklin Park Conservatory & Botanical Gardens and Westerville Alum Creek Amphitheater, and offers unique and intimate chamber ensemble concerts at non-traditional spaces including Natalie’s Coal-Fired Pizza, Nocterra Brewery, Rockmill Brewery, Brothers Drake Meadery, and Wolf’s Ridge Brewing. In 2017, ProMusica made its Chicago debut performing for a sold-out crowd at the prestigious North Shore Chamber Music Fe...stival. Chicago Classical Review noted the ensemble’s “robust unified string timbre [was] most impressive, having an abundant Mozartean grace.”
ProMusica’s performances are time-tested and modern, presented in ways that few orchestras can. Widely recognized as a national leader in promoting contemporary repertoire, we have commissioned 68 pieces and programmed over 120 world and regional premieres by composers including Pulitzer prize winners Kevin Puts and Aaron Jay Kernis, Joan Tower, Gabriela Montero, Conrad Tao, Lera Auerbach, Gabriela Lena Frank, Mark O’Connor, Michael Daugherty, and Joshua Roman. ProMusica has an active recording program with thirteen CDs released to date, including world premiere performances of our commissioned works. Our innovative NAKED CLASSICS series with renowned host and presenter Paul Rissmann, explores classical music in a fresh and completely approachable format. We are one of the few American chamber orchestras to have performed an entire Schubert Symphony Cycle (including Schubert scholar Brian Newbould’s finished versions of Unfinished and Symphony No. 10) and recently completed a two-year Beethoven Symphony Cycle.
Similar to many of our international guest artists, we embrace an array of eras and influences. The orchestra has forged unique collaborations with crossover artists including Jon Batiste, Rhiannon Giddens, Steep Canyon Rangers, Time for Three, Ricky Skaggs & Kentucky Thunder, and Bela Fleck and the Flecktones. This is all a testament to the world-class musicians on stage who thrive on artistic exploration and risk-taking — performing with the highest skill, emotion and humanity for our audiences.
Deeply rooted in our city’s cultural fabric, our outreach programs impact approximately 17,000 lives each season. ProMusica musicians travel to local schools serving as teaching artists, senior citizens attend working rehearsals, and underserved youth are given life-changing opportunities through the power of music. Programs such as “Play Us Forward” offer integrated, in-school based music curriculum, while Storytime and family concerts at Columbus Metropolitan Library branches provide arts access in nurturing neighborhood environments. “CODA: Post-concert Conversations” offer the opportunity for a direct dialogue between audiences and guest artists –– deepening engagement with the music and performers. A partnership with SproutFive focuses on the impact of music on early childhood development, a topic for which there is little existing documented research. This project is helping to remedy that void while also providing rich musical experiences for infants and toddlers from low-to-middle-income South Side families. Our free Summer Music Series demonstrates our unwavering commitment to offer accessible and transformative musical experiences to all residents in our community.
ProMusica has won eight ASCAP awards for Adventurous Programming and has received additional honors, including from the Greater Columbus Arts Council and the Columbus Jewish Foundation. In 2015, 2016, and 2018, the orchestra was selected as a recipient of The Columbus Performing Arts Prize, an esteemed award designated to celebrate and support the exceptional artistic directors of Columbus’ performing arts organizations and their aspirations for creative growth. In April 2019, ProMusica was named one of the “5 Nonprofits to Watch” by The Columbus Foundation.