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College of Saint Benedict and Saint John's University
Location: St. Joseph, Minnesota
Higher Education Institution
Internal Number: 01696
The Art and Theater Department at the College of Saint Benedict and Saint John's University invite applicants for the full-time (.83 FTE), benefit eligible position of Department Coordinator.
The Department Coordinator plays a critical role in the success of these departments by assisting department chairs and faculty in various capacities, including office management, budgeting, and supervision of student employees. These departments are located in the Benedicta Arts Center on the College of Saint Benedict campus. This position works on a ten-month contract, with flexible hours; some evenings and weekends are required.
The College of Saint Benedict and Saint John’s University believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons. For further information regarding the institutions, see http://www.csbsju.edu/about.
CSB and SJU offer competitive salaries and a comprehensive benefits program.
Office Management Duties
Recruit, hire, train, schedule and supervise student employees for the departments of Art and Theater.
Purchase, monitor, and maintain each department’s office tools and supplies as needed.
Maintain the copy machines to ensure they are in working order.
Submit maintenance requests for the department.
Coordinate and maintain inviting departmental spaces for each department.
Maintain data storage for each department.
Prepare new faculty members’ offices for their arrival, ensure new faculty members have all the necessary supplies in their office before the start of the academic year.
Manage each department’s budget, including:
Provide timely updates of department budget status to Department Chairs.
Research and purchase office and lab items.
Allocate P-card purchases and reconcile statements.
Place and manage orders and expenditures.
Ensure supporting documentation of receipts are collected in accordance with the reimbursement and travel guidelines.
Supporting Department Chair and Department Work
Assist faculty, visiting guests, and job candidates with timely submission of reimbursable expense documentation.
Support department chairs by processing acceptance to major forms, maintaining advising lists and department files, and reviewing staffing grids.
Support faculty assessment efforts:
Collect materials for annual assessment.
Collect data for on-going review (such as alumni/alumnae placements in professional programs and graduate schools).
Update and maintain appropriate distribution mailing lists for announcements to major and minor students, faculty, student work staff, alumni/alumnae, and affiliated departments.
Coordinating Events and Outreach
Schedule and plan events for the department.
Coordinate scheduling of travel, accommodations, and public events for visiting guests, job candidates, and conferences sponsored by the departments.
Update and maintain department websites and social media platforms.
Bachelor’s degree or equivalent combination of education and experience.
Experience working in an office setting. Professional experience in higher education preferred.
Attention to detail and accuracy with strong organizational skills.
Ability to maintain professional standards of confidentiality.
Excellent written, oral, and interpersonal communication skills.
Ability to work, prioritize tasks, and problem-solve independently with limited supervision.
Ability to incorporate feedback into projects and responsibilities.
Experience managing multiple priorities.
Experience tracking budgets.
Experience coordinating events.
Experience maintaining websites and social media channels.
The College of Saint Benedict (CSB), a liberal arts college for women, and Saint John's University (SJU), a liberal arts college for men, are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB/SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities. CSB and SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB/SJU. We welcome faculty who devote themselves with passion and integrity to their disciplines and to a transformative ed...ucation of their students. With a total enrollment of approximately 3600 students, faculty members develop relationships with students in small classroom settings and have opportunities to work closely with students on research projects, experiential learning experiences, and study abroad programs. Recent initiatives to create a dynamic general education curriculum and to develop plans for a new teaching and learning center demonstrate strong institutional support for faculty development. CSB and SJU offer competitive salaries and a comprehensive benefits program.