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EVENTS OFFICE ASSISTANT, Music and Theater Arts (MTA) Section, to perform complex, diverse administrative duties. Responsibilities include assisting faculty with advanced logistical planning and management for academic events; coordinating the design of complex multi-page concert programs; assisting with developing content for semi-monthly newsletter including researching content; coordinating the recording needs and maintaining the program and recordings archive for programs; assisting directors with communications projects; assisting with daily activities and serving as back up for other members of the Events Office team; providing onsite event management in Kresge Auditorium and Killian Hall as needed; managing instrument inventory and developing maintenance schedule; maintaining the music library; and coordinating domestic/international tours for large music ensembles. Will also manage allocated budgets; prepare payment requests for visiting artists; draft, execute contracts, and processes payments for visiting artists, technical staff, and concert production staff; monitor expenditures and transactions, investigating and resolving any discrepancies; process payments, reimbursements, deposits, travel reimbursements, and other financial transactions; maintain account backup; and provide guidance to faculty/staff on financial procedures.
Job Requirements REQUIRED: high school diploma or its equivalent; three years' arts programming and events planning and management experience, preferably in a higher education setting; experience as a music librarian and score reader; experience creating project budgets; experience with Apple platforms and software, FileMaker, Adobe Creative Suite, SketchUp, and Microsoft Office; excellent production, time-management, and oral/written/visual communication skills; initiative; flexibility; ability to work effectively under pressure, both independently and as part of a team; and ability to manage multiple projects across departments, disciplines, and personnel. PREFERRED: expert-level knowledge in a field of music and a degree in music or arts administration. Job #22889-5
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