| 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.|
Required Skill/ability 1: Self-directed; ability to take initiative, problem-solve and exercise independent judgment. Ability to manage time to be efficient and productive. Strong interpersonal skills, including the ability to interact well with a diverse population including students, visitors (domestic and international), faculty, and staff.
Required Skill/ability 2: Excellent organizational skills, as well as written and verbal communication skills, with strong attention to detail, thoroughness, and follow-through. Strong self-starter, who is adaptable, resourceful, and well-spoken, with a strong work ethic and professional demeanor.
Required Skill/ability 3: Ability to multi-task effectively with demanding time constraints. Work well under pressure addressing multiple projects. Excellent follow-up skills. Demonstrated ability to be flexible and manage change effectively, often with short notice.
Required Skill/ability 4: Proven ability to function independently and as part of a team in a fast-paced environment. Demonstrated proficiency providing support in a professional organization. Ability to maintain discretion and professionalism.
Required Skill/ability 5: Demonstrated track record of excellent attendance, reliability, and punctuality.; Demonstrated strong administrative support skills. Proven record of resourcefulness, problem-solving, and ability to work independently, without continuous direction.
Preferred Education: Demonstrated intermediate proficiency in Microsoft Word, Excel, and Outlook or similar systems. Ability and willingness to learn new technology and systems. Previous Registrar experience. Strong Workday skills. Proven ability working with financial transactions, such as expense reimbursements, invoices, and supplier invoice requests. Demonstrated ability with website maintenance.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Senior Administrative Assistant
University Job Title: Senior Administrative Assistant - Theater Studies
Preferred Education, Experience and Skills: Demonstrated intermediate proficiency in Microsoft Word, Excel, and Outlook or similar systems. Ability and willingness to learn new technology and systems. Previous Registrar experience. Strong Workday skills. Proven ability working with financial transactions, such as expense reimbursements, invoices, and supplier invoice requests. Demonstrated ability with website maintenance.