| Position Summary: As the Youth Orchestra of Greater Columbus (GA) enters our 30th Anniversary Season, we are seeking a dynamic new leader to work with our students, supporters, and Board of Directors. Our new Executive Director will be deeply committed to the mission and vision of the YOGC, working hand-in-hand with all stakeholders as we strengthen our current programs and make ambitious plans for the future. The Executive Director is the administrative leader of the YOGC. The Executive Director is responsible for overseeing the daily operations, financial management, and strategic direction of the organization, working closely on all goals with the Board of Directors. Key duties include fundraising, marketing, and rehearsal and concert production. The Executive Director is committed to Diversity, Equity, Inclusion and Belonging in all areas of their work. This position reports directly to the Board of Directors and will work alongside the YOGC’s Music Director and Conductor. Enjoy the good life in Columbus, GA, where the cost of living is 12% lower than the national average. Great restaurants, whitewater rafting along the Chattahoochee, and a vibrant arts scene are all available in our welcoming city! We hope to see this position - and the YOGC in general - expand in the near future, but first we need a fabulous new leader. The Board is deeply invested in the future success of this vital organization and will be your partner in creating strategic plans that inspire our young musicians and donors. JOB DESCRIPTION Development - Maintain and nurture relationships with donors, funders, foundations, granters, etc
- Identify and secure corporate sponsors with support of Board
- Research, write and submit grant proposals
- Create and execute mailing of annual fund campaign letters
- Communicate effectively with all funding organizations and private donors via mail, email, phone, and social media
- Create and oversee execution of all fundraising events, including Georgia Gives Day, pops concert ticket sales, and Maestro for a Moment
- Make best reasonable effort to maintain diverse revenue streams sufficient to cover projected expenses every year
Budgeting/Finance - Forecast reasonable revenue and expense goals with Board Treasurer
- Submit annual proposed budget to Board for review and approval at May board meeting
- Supervise and inform bookkeeper of all payroll information
- Maintain financial transparency through reasonable fiscal policies and divided responsibilities between Executive Director, bookkeeper, and Board Treasurer
- Sign all payroll and tax documents in timely fashion, including 941s and 990
- Submit appropriate tax information annually to accountant for 990 preparation and supervise that bookkeeper also submits appropriate information in a timely manner
- Enter all revenue and expense information accurately into Quickbooks
- Sell tickets for ticketed concerts with accurate money handling
- Make best reasonable effort to remain within expense limits set by board-approved budget every year
Marketing - Network in community to continually raise awareness of YOGC
- Conduct any and all interviews, appearances, speeches, and other public opportunities to speak about YOGC
- Develop and implement a marketing plan for all YOGC events and activities.
- Coordinate, create, and order all marketing materials needed, including brochures and ads
- Update and maintain YOGC website.
- Write and distribute press releases and media alerts to YOGC’s website and media
- Create and implement a consistent social media (Facebook, Instagram, Twitter, YouTube) plan.
- Create and edit content for monthly newsletter (Constant Contact).
- Secure and coordinate media sponsors and press coverage.
- Create sign up forms for Auditions, Summer String Camp, etc.
Strategic Planning - Critically evaluate YOGC programs to ensure their continued effectiveness and relevance with Music Director/Conductor
- Work with Music Director/Conductor to identify additional areas of need for potential new programs
- Work with Music Director/Conductor and Board of Directors to plan and implement new programs effectively, efficiently, and sustainably
- Work with Music Director/Conductor to plan concert season every spring
Board of Directors - Advise the board on all matters to promote the efficient operation of the organization.
- Schedule and attend all board meetings, executive committee meetings and committee meetings as needed
- Ensure that meeting minutes and financial reports are recorded and filed
- Assist board with board development strategies and recruitment of new members
- Conduct new member orientation meetings
- Assist with annual board planning meeting
Recruitment/Rehearsals - Visit middle and high schools in Columbus, Phenix City, Harris County, and Auburn to recruit new students for auditions and summer string camp
- Distribute brochures to local music stores and private teachers
- Coordinate an audition schedule with Music Director and schedule auditions
- Communicate audition results to students along with invoices and detailed season schedules
- Plan and execute season kick-off: A full day of sectionals, rehearsals, games, recreation, and lunch
- Maintain music library. Order music as necessary and prepare all music folders for each student, conductor and instrument coaches for each concert.
- Secure all rehearsal and performance spaces and hire instrument coaches and substitute musicians as needed.
- Attend and facilitate all rehearsals and summer camp events
Student/Parent Relations - Answer any and all questions from current, past, and potential YOGC students and families
- Write recommendation letters for magnet programs, scholarships, college, and other opportunities for YOGC students
- Pursue masterclass, performance, scholarship, and other opportunities on behalf of YOGC students
Concerts - Book performance venues in timely fashion
- Communicate with venue employees all YOGC needs
- Coordinate logistics for all concert performances
- Secure necessary equipment, including tables, chairs, music stands, percussion equipment, orchestra shell, etc
- Execute and manage all concerts.
Day-to-Day Operations - Maintain separate databases for students and donors
- Purchase necessary supplies, equipment, etc
- Maintain all documents according to legal requirements including annual registration, liability insurance, payroll tax reports, annual tax returns, membership renewals, etc.
- Recruit, select, and supervise any administrative employees and interns
- Oversee use of the endowed Instrument Fund
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