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Associate Director, Performing Arts Scholarship Program

Rochester Institute of Technology

Details

Posted:

May 18, 2023

Location:

Rochester, New York

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Salary:

Open

Type:

Full-time

Associate Director, Performing Arts Scholarship Program
7842BR
College of Liberal Arts
CLA-Dean's Office

Detailed Job Description
Recruitment, Retention & Data-collection

Participate and present to large audiences of prospective and accepted students in online webinars, community outreach and recruitment sessions, as well as campus open houses.
Locate and invite PASP students to attend, speak and perform at webinars, open-houses, showcase performances, community engagements, and national donor/alumni events.
Coordinate and accompany students to these high-profile trips and engagements.
Promote the PASP to prospective students including developing promotional materials and presentations for faculty and the School director to share in open houses and other admissions events. Lead data collection through robust surveying of students. Survey and assess scholar interests and overall program success. This includes the PASP biannual survey as well as gathering event-based data.
Attend regional and national conferences and conduct interviews with on- and off-campus media outlets, as a representative of the PASP in order to promote growth & visibility.

Operations

Manage all student-oriented aspects and needs of the PASP including facilitating mentorships with faculty, organizing and booking workshops and creating performance opportunities for PASP.
Plan and direct the purchasing and booking needs of faculty involved in the PASP including tickets, bus reservations, guest artists, accommodations and hospitality for enrichment activities on and off campus.
Monitor and respond to prospective student queries about the PASP application process.
Review PASP application materials including audition videos when needed, holding the authority to approve or deny admittance into the program as needed. This requires a deep understanding of a diverse range of performing arts areas and disciplines.
Track and engage with Performing Arts Scholars through the RIT CampusGroups platform and other mediums. This requires technological knowledge and skill sets in assigning and managing various tags in the cloud-based platform.
Liaise with the Registrar's Office and Enrollment Management to ensure scholars have fulfilled their needed requirements.
Ensure PASP concerts, productions, workshops and events are scheduled and executed in a successful manner. This requires the oversight of and responsibility for securing necessary support services and student employee representation, and reserving necessary space and equipment leading up to an event.
Work with Career Services, RIT Study Abroad/Global, International Student Services Office, and School Director to establish and develop internships, co-ops, and study abroad programs for students engaged in the PASP.

Planning & Budgetary:

Develop and oversee the large and autonomous PASP budget as guided by the School Director and in consultation with the SPA Operations Team.
Apply independent oversight of and autonomous decision-making for financial transactions connected to the PASP. This requires the application of solid financial concepts and knowledge and understanding best practices for fiscal responsibility.
Work with Assistant Manager of Operations and Events and Operations Director of Performing Arts to ensure the PASP budget aligns with the forecasts, benchmarks, and outcomes of the School of Performing Arts budget.
Assess PASP budgetary activities annually to ensure proper utilization of resources and strategies for short-term and long-term resource needs for PASP.
Determine specific areas for donor and alumni requests/proposals. In collaboration with the SPA director, steward potential and existing donors for funding opportunities for the PASP. This includes establishing a fund for second, third, and fourth year students to apply to the PASP.
Work with the School director and Operations Team to identify opportunities for community outreach, partnerships, and collaborations.

Marketing & Communication:

Present on and speak about the PASP at community outreach events. This includes high-profile regional and national events, frequently in front of large audiences, at which the School director and Vice President of Enrollment Management are present.
Maintain close communication with the Office of Student Affairs and Enrollment Management to ensure that the needs of performing arts student clubs are met.
Propose upgrades to the PASP website that increase transparency and clarity for students.
Distribute event, production and concert promotional materials through CampusGroups and other communication channels.
Communicate new PASP policies and procedures developed by the School of Performing Arts to the faculty and students in a clear, concise, and professional manner.
Communicate with faculty about PASP teaching and mentorship opportunities.
Develop and strengthen relationships on behalf of the PASP with campus partners and community organizations. This includes community organizations including the Rochester Philharmonic Orchestra, Garth Fagan Dance, Geva Theater Center, and others.
Work with the Director and Operations Director of SPA to develop regular and robust communication both within and outside the PASP.

Supervisory:

Supervise a team of 6-8 Performing Arts Scholarship faculty advisors in the areas of music, theatre arts, dance, circus arts, composition, among others.
Review amd determine next steps for requests/proposals for funding from faculty advisors.
Supervise a team of 4-6 Performing Arts Scholarship mentors.
Review, approve, and deny requests for experiential learning projects to be funded and supported by the Performing Arts Scholarship Program.
Work with Assistant Manager of Operations and Events to interview, hire, evaluate, and occasionally terminate a team of six to eight student employees in a given semester.

OTHER DUTIES AS ASSIGNED
Live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all.

Department/College Description
The College of Liberal Arts encourages the creation, development, dissemination, and application of human knowledge in the arts, humanities, and social sciences by promoting innovative teaching, scholarship, and research, thus providing a comprehensive education for all RIT students.

We strive to prepare students for a lifetime of personal growth and responsible citizenship in an increasingly technological and rapidly changing society by maintaining and promoting the intellectual climate on campus, contributing to students awareness and understanding of diversity, and enhancing students abilities to reason critically and communicate effectively.

We value a rigorous liberal arts education that encourages innovative experiential learning and active scholarship, the highest ethical standards, the educational and social benefits of diversity and global awareness, an interdisciplinary and collaborative environment of openness and academic freedom, a working environment in which all staff and faculty enjoy respect and recognition, and the active and meaningful participation of all members of the College community.

Minimum Qualifications
Edcuaton/Experience:

Bachelors degree in performing arts or a related field.
Two to three years of professional/executive experience in performing arts operations, events management, marketing/communication and/or a related field are required for this position.

Skills:

Ability to establish priorities, work independently, and proceed with objectives without supervision.
Ability to interact with colleagues, supervisors and customers face to face.
Excellent verbal and written communication skills that will include public speaking and presentations.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to build strong, collaborative, and long-lasting relationships for the betterment of the organization.

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 118A

How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details

Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov

Internal Number: 4196616

About Rochester Institute of Technology

Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .

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Associate Director, Performing Arts Scholarship Program

Rochester Institute of Technology

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