Position Summary  

The Program Associate, Fellowships & International assists in the administration of Mid Atlantic Arts’ international portfolio, as well as Individual Artist Fellowship programs in partnership with state arts agencies (NJ and DE). The Program Associate assists both the Program Director, Fellowships, and the Program Director, International in providing generous administrative and technical support to program applicants and grantees. The position’s responsibilities include assisting with panel review/meetings, researching professionals in various artistic disciplines to serve as potential panelists, and developing and maintaining program communication strategies. The Program Associate, Fellowships & International also supports meetings and events that advance the organization’s mission, including representing Mid Atlantic Arts at various events and organizing program informational webinars. 

Responsibilities: 

• Assist in reviewing a high volume of submitted applications for eligibility and completeness and work directly with applicant artists to remediate application issues wherever possible. 

• Provide technical assistance, information, and other support to applicants, grant recipients, and other constituents through one-on-one support, training videos, and webinars. 
• Organize program informational webinars and other events including registration, program presentation, and communication to attendees.   
• Plan and implement logistics for grant panel meetings. 
• Write, proof, and edit internal and external communications, including guidelines and online grant forms.   
• Coordinate and prepare documentation of panel (and other) meeting proceedings, including feedback for applicants and policy discussions. 

• Assist in developing and maintaining program-specific content in coordination with colleagues including program web pages, emails, online resources, press releases, print collateral, and social media.  
• Assist with program documentation, evaluation, and information sharing.  
• Research professionals in various artistic disciplines to serve as potential panelists, and, in addition, research prospective applicants and agents for International. 
• Help manage data collection – including tracking, retrieval, and reporting – and interface with online grant systems and database. 
• Assist in coordinating grant notifications, agreements, and panel review feedback for program applicants and grantees. 

• Work collaboratively with the Program Director, Fellowships, to assess and streamline the administration of the NJ Individual Artist Fellowships program including: 

• Participate in an annual debrief with State Arts Council staff. 
• Review guideline requirements to improve clarity and ease-of-use in keeping with the parameters set forth by the State Arts Council. 
• Develop and test the online application, with particular focus on accessibility. 
• Assess feedback from the field.  

• Travel for this position is infrequent but local and national travel for conferences, meetings, and other events, or for professional development, may be required.  
• Actively participate in Mid Atlantic Arts’ strategic efforts to advance diversity, equity, inclusion and accessibility within the organization and the broader arts community. 
• Assist with other organizational projects and/or initiatives as assigned.