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Coordinate and manage the scheduling of the concert halls within the James J. Whalen Center for Music. Responsible for logistics associated with all students, faculty, and guest artist concerts, recitals, and master classes held within the concert halls within the James J. Whalen Center. Schedule venues and assign event staff.
Supervision:Reports to the Associate Dean, School of Music, Theatre, and Dance
In collaboration with MTD Production Manager / Technical Supervisor - coordinate events across the School of Music, Theatre, and Dance.
Coordinate, manage, and schedule all music facilities for all events, including concerts, recitals, and master classes, guest artists, classes, special events, rehearsals, and preparatory programs.
Serve as point person for faculty, staff, and students for all events and event requests.
Manage creation of print ads, brochures, and posters for music events to ensure appropriate use of IC logo, and that details within artist contracts are correct.
Manage student recital sign up process and reservations.
Manage the Endowed concert series events as directed by Dean and Office of Philanthropy and Development; serve as liaison with artist management sales and publicity staff and manage logistics from artist selection to staffing performance and residency activities. Work with IC Marketing Staff, to ensure advertising, publicity and websites to promote concerts series.
Develop and demonstrate a multicultural awareness and contribute to cultivating an inclusive, diverse and respectful College community. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
Negotiate with all guest artists and/or agents for concert and workshop bookings; coordinate travel and lodging accommodations; direct contract preparation and payment for services rendered.
Participate in the selection of artists and make suggestions for artists. Solicit pre-concert lecturers.
Maintain the room reservation log and assume responsibility for sign-out of rooms for all spaces within the James J. Whalen Center for Music.
Coordinate all aspects of the practice room reservations. Ensure facilities are prepared and available.
Oversee the rescheduling of classes as appropriate, to accommodate special events, guest artists and prospective faculty candidates.
Serve as primary liaison with the Office of Facilities to address maintenance issues for all music facilities, including maintaining a maintenance log.
Maintain all keys of the school; develop and implement sign-out procedures and develop and maintain a database for tracking location and distribution of keys.
Supervise and coordinate the student performance crews pertaining to the duties under Concert and Facilities Manager include coordinating the hiring and assigning of student assistants within the School to include student assistants assigned to work as ushers and stage crew. Prepare schedules, monitor work performance and authorize online time report forms. Serve as liaison with the Office of Financial Aid to ensure the students employed in this are in full compliance with College Guidelines.
Coordinate production staff team in Music; Recording Services Manager, Webcasting Coordinator, and Piano Technician.
Hold regular production staff meetings and serve as point person between staff and faculty pertaining to event requests.
Work within budget for concerts and special events out of School of Music, Theatre, and Dance Operating.
Bachelor's degree and a background in music education with a minimum of 3 years related experience; extensive background in music, facilities management, and events management; strong interpersonal and communication skills and the ability to effectively work and interact respectfully within a diverse and inclusive environment; excellent attention to detail, ability to handle multiple tasks, prioritize projects, and establish and meet deadlines; supervisory experience and the ability to work with a variety of groups and individuals across a broad spectrum of student/ professional artists; working knowledge of computers and proficiency with a variety of word processing, spreadsheet, and presentation software applications; familiarity with marketing and production of brochures, flyers, and publicity, and the willingness and flexibility to work occasional nights and weekends are required. Salary up to Mid-$50's.
Most of the work of the incumbent is carried out within a generally accessible, safe, indoor environment. The incumbent will be required to use a personal computer and associated equipment as well as other office equipment used in the day-to-day operations. The incumbent may need to deliver various materials on campus requiring the ability to walk or drive or make other travel arrangements. The incumbent will need to be able to work in collaborative environment, provide student supervision and mentorship in the Center for Music, and work with the Office of Facilities to implement moving requests, building repair, and other maintenance as needed. Work requires the ability to climb stairs and navigate spaces throughout campus. Material handling and individual lifting of items up to 70 pounds.
Please apply online with letter of interest and resume.
Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.
Visa sponsorship is not provided for this position.
Internal Number: 1551
At Ithaca College, a comprehensive residential campus community of 6,500 students, we strive to be at the forefront of the higher education landscape. Our strategic plan, IC 20/20, positions us to offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.
We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.
We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.
Nestled in the heart of New York State's scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city ce...nter. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.
To learn more about Ithaca College, visit us at ithaca.edu.