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The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Psychology and the UW Behavioral Research Center on HIV (BIRCH) has an outstanding opportunity for a 75%-100% FTE Program Manager. This position will have a comprehensive range of responsibilities for UW BIRCH, including program operations management, fiscal and grant management, and marketing and communications. Additional core competencies for this position include strong communication and organizational skills, professionalism, and independent problem solving.
Responsibilities Program Operations Management – 60%
Develop systems and tools for tracking activities, deliverables, and outcomes for monitoring and evaluation process, annual reporting and renewals, and competing renewals for Center
Proactively drive strategic planning process as set forth in Center strategic plan, in conjunction with Center leadership, including tracking deliverables and outcomes, and mapping out plans for key strategic planning meetings, such as convenings of Scientific Advisory Board, Executive Team and Cores, and All Team meetings
Manage annual member survey and needs assessment processes, to include construction of surveys and assessments, survey dissemination, and compilation of reports for dissemination of results
Manage pilot award competition process for annual SPARC awards, biennial M-PARC and C-PARC pilot awards; including managing RFA design process, advertising and fielding inquiries, compiling and reviewing applications, managing review process, and communicating results to applicants
Work with Administrative Director to support human resources tasks and processes.
Provide event logistical and meeting support to Cores for workshops, seminars, symposia, with assistance from Student Assistant
Support community engagement activities, including Community Action Group convenings, with support from Student Assistant
Support internal and external partner engagement activities
Fiscal and Grant Management – 30%
Manage funding streams for Center, with Center Director and Administrative Director
Track expenditures and maintain budget projections for Cores, and Supplement/Pilot Awards, advise project directors on spending, projected balances; and monitor Center personnel FTE
Manage complex pre-award process for annual reporting for the Center, including developing reporting process plans, drafting reporting instructions and templates, collecting and compiling complex data and multiple documents, and managing submission to sponsor
Work with departmental purchasing and fiscal staff to ensure that post-award and grant management tasks are carried out, including but not limited to: budget set up and close out, purchasing, expense reimbursements, payroll, subcontracts, and effort certification.
Verify allowability of expenditures in accordance with UW, state and federal policies, rules and regulations.
Marketing and Communications – 10%
Manage and execute Center Communications Plan, to include website and social media strategy, advertising materials, brochures, and infographics, listserv and email management, monthly newsletter, and program databases
Distribute funding and program announcements to Center listservs
Bachelor's Degree in Public Administration, Business Administration, Public Health, or related field and two to three years of program and fiscal administration experience or equivalent combination of education and experience.
Demonstrated expertise with Microsoft Office suite, particularly Word, Excel, Outlook, and PowerPoint.
Ability to work independently, take initiative and ownership of work, successfully prioritize, and manage multiple projects in a deadline-driven environment.
Excellent organizational skills, attention to detail, and follow through. Strong written and verbal communication skills.
Experience managing the operation of a specialized or technical program.
Experience with relevant UW administrative systems.
Experience with communications work, including web editing and social media.
Experience with community engagement.
High level of accountability – drives for results, displays a sense of ownership, and is passionate about attaining goals and surpassing expectations.
Proactive problem solver and communicator, with a desire to improve systems.
Comfortable in collaborative setting and working within and across cultures.
Familiar with biomedical research terminology.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.