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The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Center for Statistics and the Social Sciences (CSSS) has an outstanding opportunity for a Center Administrator. CSSS was founded in 1999 with the triple mission of galvanizing collaborative research between social scientists and statisticians, developing graduate courses for social science students, and enhancing undergraduate statistics training for the social sciences. CSSS was the first center in the nation devoted to the interface of statistics and the social sciences. Since its founding, CSSS developed into an established component of the UW’s research and training environment, with strong ties to the Department of Statistics, social science departments, and other units and departments across campus. More than 290 students from 17 different departments have completed CSSS PhD tracks since its inception. CSSS currently has 4 core faculty and101 affiliated faculty from more than 30 UW departments. In addition to graduate and undergraduate training, CSSS has a vibrant weekly seminar series, offers Statistical Consulting to social science researchers on UW campus, and provides graduate students working at the intersection of statistics and the social sciences with travel and incoming awards on competitive basis.
With the Director, the administrator is a primary point person for the development, coordination, and implementation of center-wide efforts. The administrator is the chief financial officer and the business manager responsible for the administrative functions, financial management/planning, and daily operational affairs for the center, given general direction from the Director. The administrator has a comprehensive range of responsibilities, including: strategic planning, financial planning and management, budget development, supervision of classified staff and student helpers, facilities, equipment, and information systems, and security, health and safety. The administrator is also responsible for CSSS compliance with UW policies and procedures, grant, contract, and gift management, and other unit functions (i.e. payroll, purchasing, personnel, curriculum, equipment inventory, travel, etc.). Since the Center for Statistics and the Social Sciences is an inter-disciplinary unit, the administrator’s duties often involve inter-unit agreements and negotiations.
DUTIES AND RESPONSIBILITIES Financial Management and Planning
Maintain and oversee reconciliation of all the center’s budgets which includes state funding, grants, contracts, and subaccounts, gift/discretionary accounts, and other types of accounts.
Develop and implement systems and procedures to maximize center resources;
Provide direct financial management of the center’s operating requirements;
Perform budget analyses for the unit and assist with strategic planning and budget goals;
Forecast and track fiscal needs and commitments;
Project revenue and expenditures, and make recommendations for adjustment;
Attend meetings of the center’s Executive Committee, working with members to make and support policy decisions;
Coordinate the scheduling, notification, and agenda of the Executive Committee, and CSSS team meetings.
Grants and Contracts Management
Manage all pre- and post- award grant applications and contracts for CSSS;
Prepare all grant and contract applications and assist core and affiliated faculty with grant proposal and related submissions;
Manages all funded awards, contracts, and gifts within the center;
Monitor all budgets: tracking expenditures, verifying balances, providing quarterly budget reports, creating budget projections, analyzing spending patterns, and alerting the Director to potential allocation deficits or unusual expenditure patterns;
Coordinate research grants/contracts with outside institutions/organizations and other affiliated UW units;
Provide budget reports: including annual reports to deans and provosts and others as requested by the Director or other decision-makers.
Work with the Director to implement curriculum changes and additions, through the University Curriculum Office systems and procedures;
Supervise staff preparation of the quarterly academic time schedule of classes;
Work with the Director and curriculum coordinators in other departments to ensure appropriate coordination, planning, and scheduling of CSSS graduate and undergraduate classes.
Oversee all communication, information, and planning;
Oversee and manage day-to-day operations of the unit which includes HR and payroll, direct management of staff, overseeing Academic Student Employee and student helper appointments, and coordination of faculty payroll matters;
Oversee the CSSS purchasing, travel, equipment inventory, health and safety and other issues;
Act as primary events coordinator for all CSSS events and special seminars/lectures;
Attend College of Arts & Sciences administrators meetings and trainings, and other business and university or college functions as the business manager or in place of Director.
Interview and hire staff and student helpers, assigns and reviews work, conducts annual performance evaluations and recommends corrective action if necessary;
Serves as hiring and HR manager for all non-academic positions.
Bachelor’s degree in business or related field.
Four years of management in a complex higher education administrative organization with emphasis on budget oversight and forecasting.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Pre-award grant management experience on federal applications.
Strong written, digital, and communication skills, including tact, diplomacy, and discretion.
Post-award grant management experience.
Advanced Microsoft Office skills, including Excel and Word.
Human Relations and Supervisory experience.
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.