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The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.
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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Chemistry Finance Group has an outstanding opportunity for a Post Award Manager. This position is responsible for the oversight, coordination, planning, development, and implementation of all post award grant and contract activities.
Characteristic Duties and Responsibilities
Grant & Budget Management 70%
Responsible for the Department of Chemistry grant accounts and faculty funding from other sources including research cost recovery, revenue, gift, and endowment accounts. This includes overseeing actions throughout the fund/award lifecycle to ensure compliance with all Department, University, and sponsor policies.
Oversees the day-to-day financial activities for 2.0 FTE.
Interpret and apply University, Federal, and sponsor regulations, and advise faculty and staff on appropriate next steps.
Recommend and implement program changes to improve grant operations.
Utilize multiple financial and record keeping systems to perform analysis, forecasts, and communicate progress of all sponsored project, operations, and gift accounts.
Ensure all accounts are reconciled regularly. Perform audits to ensure accuracy and compliance with UW Cost Principles for all transaction types.
Create new and modify existing financial report products to meet PI/budget owner needs. Provide ad hoc reports to faculty and department managers as requested.
Conduct unit salary audit to ensure faculty staffing plans are on track. Oversee effort tracking and reporting.
Track and manage cost share, fabrications, and sub awards.
Fiscal Management 15%
Monitor financial activities to identify and eliminate roadblocks.
Provide financial review and approval for all Ariba transactions and oversee Department Procard reconciliation.
Oversee and provide final approval on financial actions/corrections, including expense transfers and journal vouchers, on faculty accounts. This position is responsible for the development and implementation of programs to minimize the number of actions needed.
Maintain and develop systems and databases to manage accounts.
Manage Department service agreements.
Leadership and Process Improvement 15%
The University of Washington is adopting Workday Financials, a new enterprise financial and budgeting system. This position is expected to have a high level of engagement as we implement this new system and disposition redundant systems.
We expect a great deal of change over the next few years as we adapt to this new financial system. This role will play a key part in leading our group through this time of change and ambiguity, and will be expected to do so in a manner that inspires confidence, collaboration and professional growth.
Collaborate closely with Pre-award Manager and Purchasing and Logistics Manager as part of leadership team supporting research administration for the department.
Work with the Director of Finance to forecast long-term fiscal needs and commitments in support of Department goals, forecast project revenues and expenditures, and conduct detailed analyses of unit needs and resources to support long-term planning.
Identify, develop, and implement strategies for improving Department operations.
Perform other duties as assigned.
Bachelor’s degree in public administration, business, finance, accounting, or comparable field and at least three years of related work experience or the equivalent combination of education and experience.
Previous experience with finance, accounting, business, and/or research administration.
Experience developing and managing complex budgets, with precision and accuracy.
Demonstrated critical thinking, problem solving, and analytical skills.
Excellent written and spoken communication skills.
Ability to take initiative and work effectively within the organization and with external partners.
Ability to remain personable, professional, and organized under stressful situations.
Strong collaborative and interpersonal skills.
Conditions of Employment May require occasional work outside of normal working hours to meet specific deadlines.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.