1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned.
Preferred Education: Bachelor's degree and five years of related administrative experience or equivalent education and work experience. Master's degree in ISM related discipline (music, theology, arts, etc.) Prior supervisory experience. Music and/or theological background. Knowledge of Yale systems and policies.
Preferred Education, Experience and Skills: Bachelor's degree and five years of related administrative experience or equivalent education and work experience. Master's degree in ISM related discipline (music, theology, arts, etc.) Prior supervisory experience. Music and/or theological background. Knowledge of Yale systems and policies.
Required Skill/ability 5: Excellent computer skills, including demonstrated facility with Microsoft Office, Outlook, Filemaker, and other databases.
Posting Position Title: Assistant Administrator 4
Required Skill/ability 3: Strongly demonstrated ability to plan, organize, prioritize, and manage a large volume of work in a calm, professional manner to meet critical deadlines. Ability to anticipate needs, multi-task, and proactively solve problems. Ability to remain focused with frequent interruptions.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Executive Assistant and Administrator
Required Skill/ability 1: Excellent interpersonal, verbal, and written communication skills. Demonstrated ability to interact professionally with all levels of faculty, staff, and students.
Required Skill/ability 4: Ability to relate comfortably and knowledgeably to a wide range of individuals. Strong service orientation, patience, cooperation, as well as a strong attention to detail and accuracy.
Required Skill/ability 2: Sensitivity to and ability to effectively maintain confidentiality of information and materials. Ability to work independently and under pressure. Mature judgment when handling sensitive issues. |
