The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The College of Arts & Sciences has an outstanding opportunity for Graduate Program Manager to join their team.
Who we are and what we value… The Department of Communication is housed in the Social Sciences Division of the College of Arts & Sciences at the University of Washington and has 29 full-time faculty and 16 staff members serving on average 800 undergraduate majors, 200 graduate students, as well as non-majors enrolled in courses. We emphasize community, diversity, leadership, learning, and global awareness among our students and employees. We seek a full-time, early to mid-career manager to support and elevate our robust Graduate Program.
The Graduate Program Manager will work closely with faculty and staff to coordinate all aspects of student services for the Graduate Program, including admissions, student advising, counseling, and day-to-day operations within the Department of Communication. The position will provide services to a rolling roster of ~ 40 students in the Master of Arts (MA) and Doctor of Philosophy (PhD) degree programs. The position is part of the Department MA/PhD Management team and reports to the Department Chair.
DUTIES AND RESPONSIBILITIES
Counseling - 50%
Advising prospective students on program options and admissions and University procedures for domestic and international applicants.
Providing counseling for current and prospective students on academic and financial policies and procedures.
Program logistics, Process Management and Improvement - 35%
Managing the admissions review process for more than 100 students annually.
Coordinating course and room schedules.
Supervising Teaching Assistant, Research Assistant, Staff Assistant, and Instructor of Record surveying and assignment processes on a quarterly basis. o Generating job descriptions and offer letters. o Overseeing the annual department budget for these positions. o Supervising 35 graduate student employee office space assignments. o Supervising student assistants or graduate staff assistants on an ad hoc basis.
Using University policies and procedures related to graduate students, developing and disseminating reports (via web and social media), policies and accurate information relating to MA/PhD programs.
Maintaining records for all graduate student processes including funding applications; maintaining Department Intranet topics relative to the MA/PhD program.
Event Planning and Execution - 10%
Planning events such as the Academic Student Employees Orientation, New Student Orientation, and Preview Days; assisting with other Graduate Program-sponsored events throughout the year.
Offering and / or teaching quarterly workshops pertinent to increasing student success.
Committee Service - 5%
Serving on the Professional Development Committee (PDC) and Graduate Program Committee (GPC); responsibilities include performing an annual student review and implementing Satisfactory Academic Progress Policies.
Serving on related association or ad hoc committees as needed to further the Department's graduate program mission and visibility.
Hold a Bachelor’s Degree in Social Science, Humanities, or Education, though years of experience may substitute for degree requirement. Have demonstrated 3 years of experience in the workplace.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experienced. Can work within a team, as well as individually problem-solve. Understand the difference between urgent and important.
Motivated. Can work alongside a team to develop and implement ideas and objectives toward guiding students through the graduate process and assisting them to achieve their goals. Must value and contribute to the UW's commitment to inclusiveness and diversity.
Learning Focused. Possess an aptitude and willingness to learn technical systems, policies, and procedures quickly.
An effective Communicator. Communicate in a positive, tactful and polite manner, getting to the point clearly, diplomatically, and efficiently. Work well with diverse populations and seek out information and constructive feedback.
Detail Oriented. Handle urgent matters and sensitive information in a professional and timely manner with careful attention to detail and confidentiality.
Time Conscientious and Flexible. Aware and attentive to deadlines while remaining flexible toward changing needs.
Enthusiastic. Devoted to carrying out the duties and responsibilities needed to make the Graduate Program and its students successful.
Master's degree in Counseling, Education, Student Affairs, or related field.
Familiarity with SDB and MyGradProgram administrative systems.
Familiarity with UW Graduate School policies and procedures.
Understanding of graduate program administration and the graduate recruitment process.
Experience working in an interdisciplinary or liberal arts educational context.
Understanding of the University of Washington Department of Communication through direct affiliation or collaborative work preferred.
CONDITIONS OF EMPLOYMENT
Ability to work occasional evening and weekend hours, as necessary.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.