The Louisville Orchestra has long had a strong reputation for innovation, creativity, and excellence. With an annual operating budget of $10M, 58 full-time musicians, and a 34-week performance season, it is currently an organization that is changing the very idea of what a 21st century orchestra can be and do. Under the leadership of Music Director Teddy Abrams, the Louisville Orchestra is well on its way toward achieving its goal of being “the most interesting orchestra on the planet.”
Job Summary: The Director of Operations of the Louisville Orchestra is responsible and accountable for planning, directing, and supervising all Orchestra operations including scheduling, artistic planning, concert production, touring, orchestra library and musician relationships. The Director of Operations is a part of the senior level management team and is a leader in guiding the organization toward realizing its institutional vision.
The Ideal Candidate: The LO is a forward-thinking organization, built from our founding DNA and expressed most recently through the visionary efforts of our current Music Director, Teddy Abrams. The successful candidate will embrace this desire for excellence, impact and change and manifest these every day in their work. A creative thinker, a genuine team player and passionate about details, the Director of Operations will be a partner to the Music Director, Chief Executive, staff and orchestra to deliver excellence at every turn. They must be a sophisticated communicator, have demonstrated EQ and proven examples of juggling multiple needs and desires of unaligned partners.
Duties and Responsibilities:
Build and oversee effective and cooperative teams in Operations
Oversee the Operations Department, including Operations Manager, Personnel Manager, Personnel and Operations Assistant, Assistant to the Music Director, Orchestra Librarian, and Stage Manager
Foster a healthy and productive work environment to bring out the best in the department
Lead and support the organization’s artistic mission
Collaborate with the LO’s Music Director, Executive Director and respective programming partners to envision and develop long-range artistic programming for all performance activities
Engage and communicate with the musicians of the Orchestra to identify artistic opportunities and support the season planning process
Oversee the creation and implementation of all concert programs
Lead organization-wide communications on all artistic planning
Serve on board committees as required
Participate at appropriate institutional events and presentations
Artistic and Concert Planning
In close partnership with the Music Director and Chief Executive, look to maximize all available orchestral services to the greatest artistic, audience and financial extent.
Keeping close ties with agents and managers, bring appropriate presentations, productions and partnerships for discussion and evaluation
Negotiate with agents and managers for all activities related to the concert schedule of the LO
Develop, maintain, and expand the organization’s relationships with guest conductors and artists
Working with the Music Director and Executive Director, identify and engage top artistic talent to bring to Louisville as guest conductors or concert artists
Negotiate, draft, and execute all guest contracts and visas, as needed
Work closely with the Education & Community Engagement department to support, collaborate, and enhance new education and community program initiates
Partner with Education & Community Engagement Director to strategize full orchestra and engagement services to maximize mission and impact of programming
Work to optimize interdepartmental communications, identifying challenges and opportunities for collaboration on main stage productions and engagement programs.
Support the highest production values for all LO performances
Develop and manage the orchestra’s season calendar
Key strategic person for creative problem solving with an emphasis on maximizing use of Orchestra services, alternative revenue streams, and innovative program design
Oversee the front of house orchestra representation at all performances
Negotiate, update and execute all local production contracts, including but not limited to: Kentucky Center for the Arts, Brown Theatre, IATSE, Ogle Center, and Louisville Palace Theatre
Tour of Kentucky
Oversee all aspects of orchestra operations of the Kentucky Tour, a two-year initiative
Singularly responsible for the planning and executing of all orchestral performances
Collaborate with all departments and the Tour Manager to ensure the organization is in sync with Tour efforts
Determine and confirm needs for administrative personnel, transportation, accommodations, meals, and essential community partners across the Commonwealth
Manage financials for Operations department
Develop, oversee, and update department and all concert budgets
Manage all billing, purchase orders, and invoices for each department
Develop and maintain healthy and constructive relationships with the LO musicians and LOMC
Demonstrate empathy, respect, and understanding of the musicians, listening actively and working to create an environment of exceptional music making
Ensure that all terms of the collective bargaining agreement are satisfied
Negotiate individual musician contracts and overscale as needed, balancing organization needs with musician requests
Collaborate with Personnel Manager on sensitive personnel matters and seek to resolve any issues that may arise
Participate in LO collective bargaining negotiations to ensure that the organization is both financially sustainable and artistically strong
Oversee the operations manager in the implementation of the orchestra audition process
Oversee the management and educational standards of the chamber ensembles
Maintain relationships with other local performing groups and organizations
Maintain a close working relationship with the staff of the Kentucky Center for the Arts (including Brown Theatre and Paristown Pointe).
Collaborate with Kentucky Opera, Louisville Ballet, and other groups as necessary to provide the artistic services of the Louisville Orchestra
Develop, draft, and execute performance contracts for the LO with Kentucky Opera, Louisville Ballet, runouts and other local groups as necessary
Other duties as assigned by the Chief Executive
The ideal candidate is one who thrives on the juxtaposition of process, detail, relationships and results. All must be balanced equally with a sharp mind that can keep multiple balls in the air at all times. A specific track record of successful implementation of complex creative projects, on time, on budget and with impact. The candidate should be a true collaborator and a proven leader of teams, demonstrating both an ability ‘to do’ and ‘to delegate’ and ‘to inspire’. Knowledge of the fundamentals of orchestral operations and production, a strong background in orchestral repertoire, managers, agents and artists, and confidence in budgeting, forecasting and project management will be essential.
Bachelor’s Degree in arts administration, fine arts performance, or related field required.
Master’s Degree preferred.
5 – 7 Years of related industry experience
Formal musical and business training or equivalent experience. Extensive knowledge of the classical repertoire.
Excellent communication skills
Experience with contracts and working with talent managers
Experience in project management
Experience in personnel management
About The Louisville Orchestra
The Louisville Orchestra has long had a strong reputation for innovation, creativity, and excellence. Its 58 full-time musicians and 24 staff members present a 34-week season that includes classical, popular, and educational main stage concerts, a diverse array of programming throughout the community, and performances with the Kentucky Opera and Louisville Ballet.
The Orchestra was the first to record under its own label and became internationally recognized in the 1950s for producing 150 LPs consisting of more than 450 new works. Under the leadership of Music Director Teddy Abrams the Louisville Orchestra has revived its commitment to championing the creation of new works and reviving ignored and dismissed work by exceptional composers of the past
Located in culturally rich Louisville, the organization is at the forefront of redefining what a 21st-century orchestra can be and is well on its way of achieving its goal of becoming known as “the most interesting orchestra on the planet.”