The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Admin Support Team has an outstanding opportunity for AST Visa Specialist-1 to join their team.
Visa Specialists – College of Arts and Sciences Administrative Support Team
Established in 2011, the College of Arts & Sciences (CAS) Administrative Support Team (AST) is a center of expertise assisting over 30 academic, arts, and scholarly units across the College of Arts and Sciences with procurement, payment, human resources, and payroll. AST also serves as a key touch-point for all 55 College units for foreign national visa transactions. AST team members are highly motivated self-starters who gladly share knowledge and support one another to meet rigorous standards of accuracy, efficiency, and customer service. To do this, team members must continuously update and improve their own technical knowledge, and they must combine that knowledge with an appreciation for the unique needs and cultures of each member unit.
CAS AST is re-envisioning our visa group and are seeking two Visa Specialists to help develop something new and exciting: the workflows, tools, and strategies that will shape the Visa group of the future. Reporting to the Visa Supervisor, these positions will collaborate with AST colleagues and unit staff. The Visa Specialists provide subject matter expertise and supervision for all work involving foreign national vendors, faculty, and visitors for the College of Arts & Sciences, including all foreign national visas and permanent residency applications.
DUTIES AND RESPONSIBILITIES
Specific responsibilities include:
Serve as subject matter expert on foreign-national visa application policies and procedures for H-1B, J-1 Scholar, J-1 Visit, J-1 VISER, and other pertinent visa types. o Establish and maintain smooth, trusted, and supportive working partnerships with ISO, ISS, and Academic Personnel. o Support College faculty hosts, administrators, and visa applicants throughout the visa process. o Coordinate with units to process visa application requests (tickets). o Support Foreign National Services Lead in developing and maintaining a rigorous, useful visa tracking system.
Back up Academic Specialist as needed: o As requested by Associate Director for Personnel Services, complete transactional and administrative work specific to Academic Personnel, including dispositioning Interfolio cases and tracking faculty leave requests.
Help to orient new unit administrative staff in AST workflow tools, policies, and procedures.
Help Visa Supervisor with continuous process improvement activities, including tool and process updates, workflow review and revision, and special projects.
Help Visa Supervisor to analyze and implement new or updated policies, procedures, and systems.
Provide specified metrics data to Foreign National Services Lead and Associate Director, as requested.
Assist departmental staff with the transition to new practices.
Additional duties as assigned.
A Bachelor's Degree
Two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.
Minimum 2 years’ experience working in customer-service-oriented environment.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
1-2 years’ experience working in a shared services or similar organization.
Strong skills in Microsoft Office applications
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.