About ACE Scholarships

ACE is a 501(c)(3) non-profit, founded in 2000 in Denver, Colorado, to provide low-income children with equal access to quality K-12 private schools through partial scholarship support. Over the past 18 years, ACE has provided more than 35,000 scholarships worth over $75 million. This school year, ACE serves 7,000 children in Arkansas, Colorado, Kansas, Louisiana, Missouri, Montana, New Mexico, Texas, Utah and Wyoming, and is actively pursuing other expansion opportunities with support of a national funding partner. For more information visit the ACE website at www.acescholarships.org.

Our Mission is to provide children of low-income families with scholarships to private schools in grades K-12, and to advocate for expanded school choice.

Our Vision is that every child has equal access to a quality education.

Guiding Principles and Convictions:
1. The American public education system if flawed.
2. Free enterprise and democracy work
3. Parents know the best education environment for their kids
4. Private schools offer great value and have open seats
5. All people are created equal and deserve and equal chance to pursue the American Dream

Position Overview:

The Senior Events Coordinator will work closely with the National Events Manager and other members of the team to produce a variety of events across all ACE Scholarships markets, including board meetings, cocktail receptions, large scale fundraising events, and additional events as they arise. A successful candidate will be extremely organized and be able to manage the logistics of multiple events simultaneously.

ACE Scholarships has a reputation for throwing exceptional, high-end and major fundraising events. We are an events driven organization that will allow for growth and creativity.  

Primary job duties and responsibilities

• Develop and manage project timelines and action plans in collaboration with departments and ensure all deadlines are met
• Provide logistical pre-event planning, on-site execution, and post event wrap-up to include briefings, surveys, and budget reconciliation
• Assist in site selection, contracting and negotiation process.
• Coordinate across internal teams for presentations, speakers, other materials as needed
• Determine the event criteria and compose a detailed event document with individual instructions to each department
• Provide logistical pre-event planning, on-site execution, and post event wrap-up to include briefings, surveys, and budget reconciliation
• Research vendors, compare prices, prepare contracts and payment requisitions
• Maintaining a working relationship with vendors and venues
• Understanding the complex needs of different events, and diverse markets
• Planning event aspects from start to finish, such as event registration, venue, vendor selection and management, seating, dining, and audio visual run of show scheduling,
• Coordinating event entertainment, including music, performers, and guest speakers
• Provide post event feedback and improvement areas to National Events Manager
• Collecting invoices and ensuring payment of vendors
• Adhere to approved event budgets, monitor expenses and opportunities for savings, and maintain detailed records/receipts for financial accounting
• Supporting the National Event Manager on event day, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and overseeing take-down
• Manual labor pre and post event ensuring event is set up and/or cleaned up correctly
• Anticipating and planning for possible different scenarios
• Strong communication skills, and the ability to present event ideas and plans to team and vendors
• Draft talking points and prepared remarks for speakers at select events
• Support with event collateral development

• PR / event promotion / media relationships

• Ensure quality, design consistency, data integrity, and timeliness of deliverables.
• Under the direction of the National Events Manager, support the growing event needs of the organization across all states, including event communications and other responsibilities as needed.
• Communication support as needed
• Ability to work independently
• Other Ad Hoc assignments as necessary

Knowledge, Skills and Abilities

• Knowledge of, and passion for, school choice and ACE Scholarships mission
• Mission-centered, strategic execution of the above job roles and responsibilities
• Ability to work closely with team members to achieve strategic objectives
• Strong work ethic, cheerfulness and overall professionalism
• Effective and constant communication to teammates, as well as with key stakeholders
• Compliance with all internal policies and procedures
• Strong attention to detail
• Strong interpersonal skills, with excellent verbal communication skills
• Strong time management skills, analytical and decision-making skills along with considerable tact and diplomacy
• Confident in writing skills and ability to draft talking points
• Self-starter with ability to identify problems, and develop and implement solutions
• Ability to manage multiple projects and, when necessary, respond rapidly to external events
  
  

Minimum Requirements

• Bachelor’s degree in Communications, Hospitality, Event Management, or similar degree; or equivalent professional experience
• 1-3 years of experience in event coordination/management

Location and Reporting

• Position will be based in Denver, CO/Denver Tech Center

• Reports to National Events Manager, no direct reports

FLSA Status
Exempt

Travel

~10-15%, can service anywhere from 5-10 out of state events per year.

Compensation
$60,000 - $72,500 salary (DOE) and benefit package, including health, dental and vision insurance; 401(k), with corporate match; plus other benefits.

Please submit your resume and cover letter to https://recruiting.paylocity.com/recruiting/jobs/Details/1212996/Alliance-For-Choice-in-Education/Senior-Events-Coordinator