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PROGRAM COORDINATOR

University of Washington

Details

Posted:

July 29, 2022

Location:

Seattle, Washington

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Salary:

Open

Type:

Full Time

The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Physics Department offers service courses required by majors in departments such as Chemistry, Biology, Engineering and other colleges. Each quarter during the regular academic year approximately 1500 students enroll in the 100-level lecture courses and the accompanying labs. The Program Coordinator is the point of contact for these students and coordinates the efforts of ten instructors each quarter. The Program Coordinator reports to the Department Student Services Director and works closely with and supports the Chair of the Introductory Teaching Committee.

The Program Coordinator manages all aspects of the Physics 100-level classes such as coordinating exam logistics and serving students directly, including: informing students of program policies, including course requirements, adding students to courses or dropping them from course; exercising independent judgment in interpreting and applying rules and regulations; independently advising students regarding program content, policies, procedures and activities; recommending alternative courses of action; and having extensive involvement with students in carrying out 100-level program activities.

DUTIES:

Course management system set-up

Sets up a Canvas Learning Managing System for each 100-level courses

Sets up MyLab and Mastering assignment system for each 100-level course

Exam management

Remind instructors of exam draft deadlines for printing

Proofread exam drafts for non-physics content

Send the exam drafts for printing

Process Scantrons for multiple-choice questions and upload the scores on Canvas

Maintain filing of exams after being administered

Solicit special seat requests for exams from students and distribute exam seating assignments

Fill out the testing agreement forms for students who require special accommodations granted by the DRS

Maintain all DRS accommodation information for students.

Seek out available space on campus and make room reservations for midterm exams for students with special accommodations (DRS accommodations)

Coordinate delivery/pick up of exams taken at the DRS testing center in Mary Gates Hall if any

Course registration assistance

Oversee registration for majors and non-majors for all 100-level classes, including add code authority.

Monitor enrollment status of courses and make recommendations of opening more sections or closing sections with low enrollment.

Coordinate transfers for the international and extension students for all 100-level Physics classes.

Other duties

Provide counseling and program assistance for 125-150 students every week as it pertains to the 100-level courses.

Request online course evaluation forms for 100 level courses.

Secondary contact for all undergraduate majors and graduate students with respect to registration and TA duties.

Administer and update hourly reader/grader ASE offers, including writing the offer letters.

Direct the work of a student assistant.

Prepare reports on student enrollments, TA assignments, grades and evaluations using local databases, SDB (central student database) and OIS database.

Prepare quarterly Educational Assessment surveys for Department Chair.

Perform related duties as required.

SKILLS:
Demonstrated responsibility, dependability, and accountability in a multitasking environment with competing priorities
Excellent verbal, email, and written communication skills
Ability to work with minimal supervision
Experience working with Microsoft Word, Excel. Experience working with calendar applications, e.g. Google and Outlook
Ability to work with the public
Remarkable attention to detail

MINIMUM REQUIREMENTS:
High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

DESIRED QUALIFICATIONS:
Two to four years working in an office environment
Experience working with UW faculty
Familiarity with UW online systems
Willingness to learn new procedures and assist others
Ability to form a peer network on campus
Interest in pursuing initiatives to improve student services function
Experience with Canvas (or another learning management system
Ability to understand and anticipate Phys 1xx course and student needs and plan ahead

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Internal Number: 210055

About University of Washington

Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.

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