| Position Summary: The Senior Coordinator of Affiliates & Annual Fund, reporting directly to the Associate Director of Special Events & Affiliates will support the LA Phil Affiliates (comprised of 18 committees and 850+ volunteers) and the Affiliate Chair and Board (comprised of 35+ volunteers) with all volunteer fundraising and engagement efforts. The Affiliates contribute approximately $1M to 1.2M through donations, special events and ticket sales annually to the LA Phil. The role will support the Associate Director with cultivating volunteer committee membership, planning and executing all volunteer special events and activities, as well as setting and achieving short-term and long-term goals for the Philanthropy department and LA Phil. Position Elements: - Provide administrative support for volunteer activities including, but not limited to:
- Updating and maintaining the Tessitura database, mail/email distribution lists, and rosters.
- Distributing mass volunteer-related communications, i.e., newsletters, invitations.
- In collaboration with Philanthropy Operations coordinating all gift processing procedures and donor acknowledgments.
- Communicating and enforcing the volunteer activities policies and procedures, membership materials, and financial reports at the start of each season.
- Revising all print material and web pages related to LA Phil volunteer programs.
- Scheduling volunteers for a variety of programs and activities.
- Responding to inquiries from prospective LA Phil volunteers.
- Assist with the execution of various LA Phil solicitation strategies and plans (mail, email, phone, in-person) to meet fundraising goals, in tandem with revenue goals for Annual Fund and Gift Planning teams.
- Support with approximately 4-5 solicitation mailings per year including, but not limited to:
- Compiling data
- Distribution of digital and print materials
- Monitoring the input and accuracy of donations in the Tessitura database
- Generating monthly reports
- Creating/distributing material for individual committee solicitation efforts
- Collaborate with Volunteer Leadership and Associate Director to plan and execute LA Phil sponsored volunteer fundraising, membership, and stewardship events, including but not limited to:
- Designing and mailing/emailing invitations
- Tracking RSVPs
- Printing and assembling nametags and programs
- In partnership with the Annual Fund/Strategic Projects and Special Events teams, support with strategic planning to create and enhance current Affiliate programs, increasing engagement and philanthropic efforts for Affiliates.
- With guidance from the Associate Director, work closely with the Planned Giving team to help identify and inform Affiliates about planned gifts, and support with the team’s cultivation and stewardship efforts.
- Manage the Junior Patron membership program, which includes communication to Junior Patron families, fulfillment of benefits, donor recognition of Junior Patron members, yearly renewal of members, and handling all Junior Patron inquiries.
- Oversee the logistics and tours associated with educational outreach programs at LA Phil venues as assigned.
- Supervise event logistics at the Hollywood Bowl Volunteer Cottage, including but not limited to:
- Managing the Cottage’s schedule
- Coordinating set up needs and communicating parking information
- Sending Cottage event memos to the Hollywood Bowl Operations team.
- Providing day-of support to ensure that the space is maintained.
- In conjunction with Volunteer Leadership and Associate Director, recruit, train, and supervise volunteers for programs at LA Phil Venues. Manage expectations and ensure volunteers are following LA Phil policies and procedures.
- Represent the LA Phil at select volunteer and donor functions throughout Los Angeles and serve as a liaison for volunteer outreach within the community.
- Other volunteer activities and fundraising duties as assigned.
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