Summary:

The Development Associate, Administration provides administrative support to the Chief Development Officer, select task-based administrative support to the Executive Director/CEO, and supports the Director of Special Events through back office administration for the Houston Symphony League.

Essential Job Functions:

 CDO support: 

• Prepare correspondence and other written communication as needed.

• Assist CDO with preparation for Board and Committee Meetings, including preparing presentations and reports

• Assist with execution of donor stewardship events, including private rehearsals, corporate events and galas as needed

• Assist with donor record maintenance in Tessitura, shared electronic files and hard files.

• Manage the progress of development campaigns by attending and preparing meeting 
  notes, follow-up documents and action items
• Prepare monthly reports for communication with the campaign leadership 
  and for reconciliation with the Finance team 
• Develop meeting agendas, campaign-related proposals and 
  correspondence
• Manage other campaign-related activities including:

   o Prepare cultivation and solicitation materials for volunteers and staff

   o Schedule appointments and meetings

   o Assist in processing gifts and pledges and logging in the database

   o Assist with the execution of cultivation and stewardship activities

   o Provide editing/proofing support for grant applications and other 
      written materials

• Coordinate logistics for campaign-related events and activities

• Attend performances and donor events as required
• Provide additional administrative support to the CDO as needed

Executive Director/CEO support:

• Assist Executive Director/CEO with calendar and scheduling 
• Make travel arrangements
• Process monthly expense reports
• Provide additional administrative support as needed

 Director of Special Events support for Houston Symphony League Administration: 

• Track and manage Houston Symphony League member expenses and invoices
• Work with League treasurer to ensure efficient expense and invoice procedures and strong communication between League and Symphony staff
• Prepare and distribute bi-weekly transaction reports to League
• Set up and track payments for League events, working with relevant League Board members
• Work with League Vice-President of Membership to track membership payments and lists