| Internal Job Number: P05670UF Description: The College of Liberal Arts is seeking an Assistant to the Director. This is a full-time (1.0 FTE), 12-month, professional faculty position.
The Assistant to the Director offers a mixture of administrative support to the Director of Arts and Education and to the general operations of the Arts and Education Complex (AEC). The portfolio of the position includes knowledge of policy/procedure and the ability to independently conduct business across an array of OSU functions, including: Human Resources, University Relations and Marketing, Procurement and Contract Services, Budgeting and Fiscal planning, IT, Facilities, University Events, and other areas. The Assistant to the Director balances a large number of in-process operations, prioritizing implementation-related actions in an organization that anticipates hosting more than 100 performing arts events and 3-6 art installations/exhibitions per year. Communications from OSU offices, external parties, artists, agents, and contracting entities will often flow through the Assistant to the Director as first point of contact. The Assistant to the Director maintains and manages the Director's calendar as well as the general calendar of the Arts and Education Complex.
Scheduled to open in Spring 2024, the AEC is a new $70M building currently under construction. The facility features a 500-seat recital hall, a black box theater, a 3000 square foot gallery, and additional art presentation spaces, classrooms, and programming locations. In addition, the AEC will act as a convener for a variety of arts activities throughout the OSU network, which includes units on the Corvallis campus, the Cascades campus, and beyond. The Assistant to the Director will be expected, as part of the broader mission of the AEC, to work across the University and all of its campuses and partners.
The Assistant to the Director reports to, and will work closely with, the Director of the Arts and Education Complex. The position will engage closely with the Associate Directors and Chief Curator of the Arts and Education Complex, and will work with staff that may include Oregon State University faculty in relevant disciplinary areas, student interns, student workers, graduate fellows, and additional positions.
The Assistant to the Director is an in-person position that will be expected to work as part of a team during regular business hours, with the additional willingness to be flexible in relation to occasional emergency situations of the sort that occur at an events-presenting organization. As a start-up organization, the Arts and Education Complex seeks an enterprising and energetic individual who is comfortable working in the context of a developing organization in which organizational and operational decisions are still being made. Minimum Qualifications (Staff) / Guidelines (Faculty): Typically requires Bachelor's Degree and 3 years' experience providing administrative support to an administrator Requirements : Bachelor's degree in field of choice.
5 years of professional experience in an administrative support role in a University, or closely related environment.
A history of assisting or managing HR processes, budget, events, travel & reimbursement, and expenditures from multiple sources.
Prior experience supporting annual review or other employment evaluation processes.
Skills in typical MS Office products (Word, Excel, PowerPoint) and in Adobe Acrobat Professional.
The demonstrated ability to handle a high workload in which various kinds of projects overlap on a daily basis.
A willingness to work within an arts-presentation context in which last-minute crises, triage, and unexpected changes may occur.
A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Additional Salary Information: Salary is commensurate with education and experience. | 
