|
Overview
The Department of Music at Princeton University is home to Princeton University Concerts ("PUC"), one of the nation's preeminent University presenting series that brings professional classical musicians from all over the world to campus. "PUC" seeks applications for a newly created position of Communications and Events Coordinator. The successful candidate will have the opportunity to work on a wide range of events, supporting one of the most dynamic concert programs on any college campus that continues to grow in energy and impact each year. This person will offer an important voice on the PUC team, devoted to introducing classical music to an ever-expanding and more diverse audience, both in-person and digital. This role supports each of the 5 fulltime staff members in the organization, with a concentration on marketing/communications and patron relations. The position reports to the Communications and Outreach Manager and works closely with the Director. It is ideal for someone who wants to learn all aspects of working for a university performing arts series and is looking for professional growth. More information about Princeton University Concerts can be found at puc.princeton.edu.
Responsibilities
Requirements of the job fall into the following three main areas:
- Marketing/Communications Support
With direction from the Marketing and Outreach Manager, the Communications & Events Coordinator will be part of a four-member communications team, and will be responsible specifically for the following: -Working with the marketing team maintain and manage PUC's brand across all platforms -Developing and executing marketing campaigns -Creating and maintaining a master calendar of marketing initiatives and deadlines -Coordinating ad placements (print, digital & social media)
-Coordinating print projects with vendors, in conjunction with graphic designer -Assisting with developing and maintain of social media and website content
-Maintaining digital screens across campus
-Keeping website up-to-date -Keeping digital event listings up to date
-Drafting patron emails in constant contact -Drafting, editing, proof reading, and sending out press releases and other communication materials -Creating and managing the calendar of PUC email marketing content (Constant Contact) -Updating and maintaining PUC's press lists -Assisting with all aspects of PUCs digital content -Tracking marketing expenditures via spreadsheet - Patron/Event Support
With direction from the Operations and Patron Manager, the Communications and Events Coordinator will be responsible for the following: -Managing ticket inventory and tracking ticket count reports, including the creation of reports in the University's ticketing system (Audienceview) -Building events and maintaining content in the University's ticketing system (Audienceview) -Assisting Operations and Patron Manager with subscriber seating (Audienceview) -Collecting data and maintaining PUC's ticketing database (Filemaker) -Selling tickets, directly into the University's ticketing system (Audienceview) -Assist with preparation of public presentations (Keynote) -Patron data clean up, working both in Audienceview and Filemaker -Attending all events and providing assistance as needed -Hosting and assisting visiting artists while they are on campus -Answering general phone calls, especially calls from subscribers and patrons who need support that they are not able to get from the University's central box office. - General Support
-Providing general administrative support for the Director
-Answering all calls on PUC's public facing phone line
-Monitoring PUC's public facing email account
-Supporting PUC's relationship to the Music Department by actively maintaining relationships, with Music Department staff, attending Music Department staff meetings, sharing PUC plans with the Music Department, and being one of the liaisons between PUC and Music Department staff
-Being flexible and pitching in where necessary given the small staff size
-Maintaining inventory and order all office supplies
-Proofreading and edit all written materials, including concert programs, as needed -Setting up and maintaining PUC's digital archive
-Submitting time sheets to payroll (student workers and part-time staff) | 
