THE POSITION: The Director of Orchestra Personnel (DOP) is a leadership position within the organization, responsible for delivering outstanding personnel management to the musicians of the North Carolina Symphony (NCS). The DOP is responsible for the planning and supervision of all orchestra activities, executed under the regulations of our Master Contract. The incumbent participates in the development and implementation of artistic objectives to maximize the impact of the North Carolina Symphony in the community. The DOP collaborates closely in these goals with the senior management team and is supported by the Assistant Personnel Manager.
Oversee the development and implementation of annual master calendar with input from Artistic Planning and Marketing.
Work closely with Marketing, Artistic Planning, Vice President of Orchestra Operations and President and CEO on themes, ideas, special events, and repertoire to maximize service utilization as well as the artistic and community impact of the NCS.
Serve as special advisor to the President & CEO pertaining to orchestra development.
Develop and manage all budgets related to orchestra personnel and logistics. Prepare annual and quarterly projections as required
Prepare bi-weekly orchestra payroll, including salary, and variations in salary items such as per diem, move-up pay, unpaid leave, and any special fees for other performances by individual musicians.
HUMAN RESOURCE MANAGEMENT
Manage and ensure proper handling of orchestra personnel and artistic matters in compliance with the Master Contract and in coordination with President and CEO, Music Director, and VP of Orchestra Operations.
Serve as the primary resource for musicians in day-to-day questions and issues, ensuring that all requests are responded to in a timely manner, maintaining confidentiality and discretion in all relationships.
Maintain confidential personnel records, including all leaves and relief weeks used during the season.
Manage seating rotation including the production of records and rosters for all orchestra services.
Collaborate with Music Director and Principal musicians to develop policies for the hiring of extra musicians.
Cultivate relationships with high-performing extra and substitute musicians and hire as needed.
Communicate expected absences, replacement plans, and extra musicians hired to Principal musicians and conductors.
Oversee auditions, probation processes, and hiring of all musicians. Ensure that tenure review meetings occur as required by the Master Contract and assist in tenure review letters.
Oversee distribution of annual individual musician contracts.
Maintain accurate time keeping for rehearsals.
Liaise with Production Manager to ensure proper stage conditions, including chairs, stands, adequate lighting for each musician, temperature, and all variations that occur with all services, actively promoting conditions where musicians can perform at their highest level daily.
Oversee all aspects of travel for the orchestra.
Attend and participate in musician meetings with NCS management as appropriate.
Participate actively on the Diversity & Inclusion Task Force, advocating for increased diversity in the orchestra
Collaborate with Philanthropy department to engage musicians of the orchestra to increase donor outreach and community impact.
Oversee timely maintenance and accuracy of musicians’ area of North Carolina Symphony website.
Other duties as assigned by the Vice President of Orchestra Operations.
Bachelor’s degree required, preferably in Music Performance or a related field.
A minimum of 3-5 years’ Orchestra administrative experience required.
Strong background in classical music with a broad understanding of repertoire, instrumentation and orchestral rehearsal and performance practices is required.
A proven track record demonstrating exceptionally attention to detail, excellent written and administrative and oral communication skills.
Outstanding interpersonal skills with the ability to successfully interact with a diverse group of people.
Ability to multi-task.
High level of proficiency in Microsoft Office Suite is required
Proficient in or the ability to learn OPAS software
Proof of Vaccination: All administrative staff employed with the North Carolina Symphony must provide proof of full COVID-19 vaccination. Full vaccination is defined as two weeks after the date of administration of a one-dose vaccine (Johnson & Johnson) or two weeks after the date of administration of the second dose of a two-dose vaccine (Pfizer, Moderna, AstraZeneca, etc.).
Additional Salary Information: This is a full-time, salaried position based in the Triangle region of North Carolina. Our current hybrid work structure accommodates onsite social distancing and remote technology to allow for a safe and flexible work environment. The benefits package includes health insurance through Blue Cross and Blue Shield of North Carolina, long-term disability coverage, life insurance, an employee assistance program, and voluntary vision and dental insurance. Enrollees in our optional 403(B) retirement plan receive an employer match and our Health Saving Account offering provides a bi-annual employer contribution.
About North Carolina Symphony
When the COVID-19 pandemic began in March 2020, the North Carolina Symphony swiftly pivoted to provide music education programs virtually and online, keeping our service and music education mission front and center. The Symphony re-imagined 2020/21 season includes a subscription series of concerts filmed live in Meymandi Concert Hall and streamed to living rooms across the state and beyond. Concerts this season are each receiving thousands of screen views, and the programs featuring North Carolina Symphony musicians and guest artists are getting rave reviews. The North Carolina Symphony is the recipient of a Catalyst Fund grant from the League of American Orchestras made possible by The Andrew W. Mellon Foundation, to build internal capacity in advancing our understanding and encouraging practice of equity, diversity, and inclusion (EDI).
NCS is an equal opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment including hiring, promotion, layoff, termination, rates of pay, selection for training, and recruitment. All considerations are administered without regard to race, color, religion, sexual orientation, ...national origin, gender, age, disability or veteran status. Employment decisions, subject to the legitimate business requirements of NCS, are based solely on the individual’s qualifications, merit, experience and performance. NCS is proud to be a partner orchestra of the National Alliance for Audition Support.
Founded in 1932, the North Carolina Symphony (NCS) is a vital and honored component of North Carolina's cultural life. Each year, the North Carolina Symphony’s 300 concerts, education programs, and community engagement events are enjoyed by adults and schoolchildren in more than 90 North Carolina counties—in communities large and small, and in concert halls, auditoriums, gymnasiums, restaurants, clubs, and outdoor settings. The Symphony’s full-time professional musicians perform under the artistic leadership of Music Director Laureate Grant Llewellyn.
NCS’s state headquarters venue is the spectacular Meymandi Concert Hall at the Duke Energy Center for the Performing Arts in downtown Raleigh. The Symphony’s service across the state includes series in Chapel Hill, Fayetteville, New Bern, Southern Pines, and Wilmington, as well as the Summerfest series at its summer home, the outdoor Koka Booth Amphitheatre in Cary. NCS brings some of the world’s greatest talents to North Carolina and embraces home-state artists from classical musicians to bluegrass bands, creating live music experiences distinctive to North Carolina.
Committed to engaging students of all ages across North Carolina, NCS leads the most extensive education program of any symphony orchestra—serving nearly 70,000 students each year. In alignment with the curriculum set by the North Carolina Department of Public Instruction, the Symphony provides training and resources for teachers, sends small ensembles into classrooms, and presents full-orchestra Education Concerts that bring the fundamentals of music to life. Music Discovery for preschoolers combines music with storytelling, and at the middle and high school levels, students have opportunities to work directly with NCS artists and perform for NCS audiences.
NCS is dedicated to giving voice to new art and has presented 49 U.S. or world premieres in its history. In 2017, NCS appeared at The John F. Kennedy Center for the Performing Arts in Washington, D.C., as one of four orchestras chosen for the inaugural year of SHIFT: A Festival of American Orchestras—an honor that recognized the Symphony’s creative programming and innovative community partnerships.
The first state-supported symphony in the country, NCS performs under the auspices of the North Carolina Department of Natural and Cultural Resources. To learn more, visit ncsymphony.org.