The Johnstown Symphony Orchestra (JSO) is seeking a part-time, professional Orchestra Librarian. The Librarian works closely with the Music Director.
About the position
Part-time, permanent, salaried, exempt
Reporting to: primarily the Music Director, but to the Executive Director for budget and administrative
Location: hybrid remote and onsite work. Must be onsite for rehearsals and concerts, with flexibility to conduct other work remotely as appropriate
Primary collaborating colleagues: Personnel Manager and Production Coordinator
Duties and Responsibilities
As directed by the Music Director, obtain printed music to meet the program needs of the JSO
Coordinate with Johnstown Symphony Chorus, Youth Orchestra, Inclined to Sing Children’s Chorus and Community Strings directors to assist with acquisition of music for their ensembles
Order music as required, with careful attention to any specific edition that may be required. Make use of all available reference materials such as Daniels online service, orchlibinfo, yahoogrouplist serv, and orchestralibrary.com.
Provide instrumentation information to the Music Director and Personnel Manager in a timely manner and update this information whenever necessary. Maintain these vital working relationships.
Check all incoming materials upon arrival, checking for completeness and condition. Follow up with the vendor(s) if there are any issues. For permanent additions to the JSO library, create an instrumentation list, assign a catalog number to each piece, and number and stamp each part.
Prepare music for distribution to the orchestra. Clean (if necessary) and mark bowings in a master set of string performance parts, one for each stand required, and compile a set of practice parts.
Assemble and distribute music in accordance with the Master Agreement, ensuring complete compliance with details and deadlines therein. Working from the most current personnel list from the personnel manager, notify the players via email.
Prior to the first rehearsal of any concert set, retrieve any unclaimed folders. Arrive at first rehearsal early in order to distribute folders to the players and/or any last minute additions or corrections to the program content.
Collect and deconstruct the folders after each concert. Track down all scores. Contact players as necessary to collect any missing materials. Return all borrowed and rented material according to publisher deadlines.
Maintain a good working relationship with all sales, rental, and loan vendors (such as Lucks, EMS, Boosey, Presser, Schirmer).
Monitor and document all expenses.
Maintain and oversee the JSO orchestra library, including the bowing masters collection. File yearly ASCAP and BMI licensing reports with assistance of the ED and accountant.
Periodically update the database of performed repertoire.
Must be available for evening and weekends to meet the demands of a busy performing arts production schedule (average 12-16 events per year, plus weekday evening rehearsals)
Hours throughout the year are variable (hour ranges below are to serve only as examples and actual required hours may change)
Majority of hours will occur during the concert season: mid-August to mid-May
Hours may range anywhere from 1 to 20 hours per week during the season
In Subscription Concert and Music Prep weeks: 10-20 hours per week
Other weeks, with weekly meetings and communication required: 1-10 hours
Minimal hours may be required between seasons: mid-May to mid-August, average 1-5 hours per week
Send resume, cover letter, and the names of three references to Executive Director Jessica Satava at firstname.lastname@example.org. Applications will be reviewed until the position is filled. For best consideration, apply by May 20, 2022
Skills and Qualifications
Excellent working knowledge of the correct way to mark string bowings – string player preferred
Keen attention to detail
Must maintain valid driver’s license and independent transportation
Great tech skills and aptitude
Familiarity with Sibelius (or similar) music program
Ability to lift and carry up to 40 lbs.
About Johnstown Symphony Orchestra
Founded in 1929, the Johnstown Symphony Orchestra has shaped the cultural environment of Pennsylvania’s Laurel Highlands for more than 90 years. In addition to diverse music performances throughout the year, the JSO promotes music education for youth, access for all, partners with local business to drive and support economic development and collaborates with community groups to serve through music.