| The University of Southern California Thornton School of Music is looking for a trustworthy, knowledgeable, energetic and highly organized Academic Program Specialist to join the Division of Contemporary Music department. The position is full-time, to the Division Manager of Contemporary Music. This role will require some evenings and weekend hours. The Contemporary Music Division is home to more than 75 faculty and nearly 500 students majoring in jazz studies, music industry, music technology, popular music, screen scoring and studio guitar. For more information, please visit us at https://music.usc.edu/departments/contemporary-music/. The individual in this role, will working closely with faculty chairs, the Program Coordinator will provide day-to-day support for the Popular Music program and the Studio Guitar program, their faculty and students. Combining the benefits of a world-class conservatory and a leading research university, the USC Thornton School of Music offers students the opportunity to pursue a thorough music education in a real-world context. We offer students a full range of musical disciplines across a demanding innovative curriculum, and the opportunity to work with a faculty of national and international renown. For more information, please visit us at http://music.usc.edu/. The student body at USC is extraordinarily diverse: it is racially and ethnically a majority/minority population with a full range of expressions of gender, ability and sexual identities which we embrace as a source of institutional strength and community pride. The Universityâs commitment to building an academic environment hospitable to this wide range of diversity is full and complete. To that end, we are seeking to create as diverse a pool of candidates as possible; one which reflects the broad diversity of identities and experiences that comprise the country as well as Thornton generally. USC has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events. To view more information, please visit: https://employees.usc.edu/benefits-perks/ Principal duties include: Administrative Support to the Program Chair of the Popular Music and Studio Guitar Programs: Meet consistently with Chair to inform and help with administrative functions and meet deadlines as needed Assist Chair with communication within different areas of the school and university Consult with Chair to facilitate preparation of schedule of classes Providing general administrative support to Chairs and program faculty Manage Zoom meeting schedules for various faculty, student and prospective student meetings In coordination with Chair, send regular communication to faculty and students In coordination with Chair and Student Affairs, schedule comprehensive exams Attend meetings as needed
Data management and tracking: Departmental clearance for individual instruction and registration management Preparing reports on student lessons Preparing reports on faculty, teaching assistant, and student instructor teaching loads Tracking final grading for program classes, lessons and ensembles
Financial Management: Budget tracking in Workday Financial Opening requisitions and purchase orders in Workday Financial Vendor contracting: onboarding in the USC system, required paperwork, invoicing Paying student workers, guest musicians and guest speakers Handling on campus purchases and financial transfers Processing faculty reimbursements Booking faculty travel and conferences
Event planning and scheduling support: In coordination with Chair, plan schedule of departmental events; maintain department calendar Coordinating guest visits to campus, including industry professionals Work with Music Operations to schedule student recitals and final projects Manage departmental Zoom events and meetings Scheduling band rehearsals and individual instruction in on-campus studios Ensemble management for select events Coordination of personnel or equipment to offsite events Scheduling of program juries each semester and annual program audition
Preferred qualifications: Bachelorâs degree, with 3 years of directly related professional experience working in administrative support of a related academic program or related music industry role. Training and/or experience in music education or performance. Experience with fiscal and vendor management Knowledge of Workday Financial system a plus Completely versed in Word, Excel, Google Docs, Outlook Exceptional customer service Highly organized, self-starter, with attention to detail Highly efficient worker, able to succeed in a deadline-driven environment
In addition, candidates should have excellent communication skills, be a strong collaborator, and fully embrace the mission of the Thornton School and Division of Contemporary Music. A high level of professionalism and the ability to work both independently and as a team member are essential. In order to be considered all candidates must: Complete the online application Attach a Résumé Attach a Cover Letter addressing your specific qualifications for this position. Your Application will not be considered complete without these items.
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