Manages and processes all aspects of the Part-time payroll for the Jacobs School of Music (JSoM). This includes Student Part-time employees for a great number of jobs throughout the year in support of JSoM departmental activities, performances and events held at the Musical Arts Center; including all IU Opera and Ballet productions and special events, as well as in support of the Musical Attractions office (a booking service representing JSoM students).
Ensures that all necessary documents for jobs held by Part-time and Work-Study employees are completed and processed in accordance with federal and university policies and procedures. Meets with new Part-time and Work-Study employees to complete all necessary documents and ensures all information is entered within the appropriate systems (e.g. employment Application Form for Part-time employees, Background Check Consent, and Form I-9).
Coordinates, audits and processes the Bi-weekly and Monthly payroll for all JSoM faculty, student academic, staff, and part-time employees. Reviews, audits and verifies the accuracy of payroll timesheets for Bi-weekly employees and voucher information for Bi-weekly and Monthly employees; and investigates and resolves any discrepancies related to timekeeping, jobs, benefits, FMLA and compensation. Audits, approves and troubleshoots all electronic timesheets in the Kuali Timekeeping system as a part of the regular payroll process. Additionally, responsible for the internal system approval, GIS I9 verification, and the upload of Part-time employees to the biweekly payroll vouchers.
Manages TIME system for all Jacobs School of Music departments; and calculates labor rates for employees earning differing dollar amounts and benefits under differing accounts. Process labor reports for TIME and IUIE; and develops and maintains payroll databases as needed for payroll processing.
Serves as a department liaison with University FMS, TIME Management team and IUHR, working closely with the JSoM Director of Finance and Fiscal Planning, JSoM Associate Director of Finance and Business Administration, JSoM Business Manager, and JSoM Human Resources Director to resolve complex issues unique to the Jacobs School of Music.
Responds to inquiries regarding part-time personnel policies, procedures, or payroll status.
Responsible for problem analysis and resolution through all stages of assigned projects as well as for training, development of documentation, and communication to part-time employees and supervisors concerning policies and procedures (e.g. use of the Kuali TIME system, appropriate compensation and the Affordable Care Act (ACA) policy).
Under supervision, performs routine administrative tasks related to payroll, such as computing wages, overtime payments, taxes, and withholdings.
Audits timekeeping records and payroll reports to identify errors and ensure compliance with policies and deadlines.
Responds to employee inquiries and requests and explains policies and procedures.
Helps employees understand paycheck information, including deductions, taxes, garnishments, and payroll calendar.
May serve as a resource to lower-level Payroll Coordinators.
High school diploma or GED.
Some college coursework.
2 years of experience in a relevant field.
Proficient communication skills.
Maintains a high degree of professionalism.
Demonstrated time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Highly thorough and dependable.
Ability to learn and use IU systems, such as HRMS and KFS.
Firm knowledge and understanding of federal and state regulations that affect payroll administration.
Working knowledge, practical application, and experience in word processing, spreadsheet database and business presentation software.
Demonstrated ability to maintain a high degree of confidentiality due to exposure of sensitive data.
Good sound judgement and decision-making skills, including ability to appropriately exercise "need to know" practices. Excellent interpersonal skills, including customer service orientation and ability to effectively communicate and exchange information with all levels of management, staff and students.
Strong organizational, multitasking skills and superior attention to detail, including ability to analyze data.
Experience in higher education.
Knowledge of IU financial human resources and payroll systems.
Knowledge of IU Personnel policies and HRMS.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.