1. Serves as principal contact for and source of information about, the Departments, degrees, activities, deadlines, policies and procedures. 2. Provides logistical and clerical support to Department Chairs, faculty, students, visitors, and guests. Creates and distributes Departmental schedules, documents, and reports. Processes and supports faculty appointments. 3. Oversees and monitors Department budgets. Participates in budget preparation and quarterly monitoring. Processes financial paperwork. Coordinates with faculty use of student work-study hours; authorizes work-study timecards. 4. Provides organizational and logistical support for Departmental admissions process. Serves as liaison to the Registrar/Admissions Office. Trains students assigned to support Department specific admissions activities. 5. Organizes, coordinates, and implements Department specific events. 6. Oversees and maintains Department databases and mailing lists. 7. Oversees and maintains Department collections and bequests. 8. Other duties as assigned by Chairs of Departments.
Preferred Education: Experience as an assistant to executive leadership; experience working in an academic office environment; experience in theatre or arts in an administrative capacity; experience working with databases, file sharing software, and multiple computer platforms; knowledge of Outlook, Access, WORKDAY.
Preferred Education, Experience and Skills: Experience as an assistant to executive leadership; experience working in an academic office environment; experience in theatre or arts in an administrative capacity; experience working with databases, file sharing software, and multiple computer platforms; knowledge of Outlook, Access, WORKDAY.
Required Skill/ability 5: Demonstrated ability to create and manage complex schedules.
Posting Position Title: Senior Administrative Assistant, Academic Dept
Required Skill/ability 3: Demonstrated thoroughness, accuracy and attention to detail. Highly efficient and organized. Ability to remain focused with frequent interruptions. Ability to work on and prioritize a wide variety of complicated tasks requiring confidentiality.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Administrative Assistant, Acting Department
Required Skill/ability 1: Demonstrated ability to work effectively and flexibly with a large number of staff, students, interns and other professionals representing a diversity of personalities, gender expression, sex race, sexual orientation, religion, ability, age, class and immigration status that has commitment to an diverse, inclusive and anti-racist environment.
Required Skill/ability 4: Demonstrated knowledge and proficiency of Excel and Word. Working knowledge of bookkeeping and budgeting.
Required Skill/ability 2: Self-starter, with ability to function calmly, effectively and flexibly in a pressured office environment. Demonstrated verbal and written communication skills. Demonstrated planning skills.
Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 70290BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.