ADDITIONAL INFORMATION This position is based primarily on campus, but some telecommuting is possible. This will be discussed during the interview.
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to Policy.
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 01-24-2022
The Arts Division offers both creative and critical studies of art and culture at the undergraduate and graduate level. The division is committed to creating a safe, inclusive and welcoming environment for all students to thrive and to celebrate the abundance of diversity in our community. We build our students' capacity for creative and critical thinking. Instruction in the arts inspires and develops the skills needed for individual and collaborative creative thought, analysis, and action within and beyond the university. Our faculty consists of artists, performers, historians, critics, makers, and theorists working across the arts in a global context, and addressing some of the most pressing issues of our day.
Undergraduate education in the arts includes bachelor of arts (B.A.) programs in art, art and design: games and playable media, film and digital media, history of art and visual culture, music, and theater arts, and a bachelor of music (B.M.). There are also concentrations offered in film and digital media (critical studies; production; and integrated critical practice), history of art and visual culture (curation, heritage, and museums), and music (western art music; and global musics). Minors are offered in film and digital media, history of art and visual culture, electronic music, jazz music, theater arts, and dance.
Established graduate programs include the interdisciplinary digital arts and new media master of fine arts (M.F.A.) program, the social documentation master of fine arts (M.F.A.), the music master of arts (M.A.), and the theater arts master of arts (M.A.), as well as the recently launched environmental art and social practice master of fine arts (M.F.A.). Doctoral programs include the music composition doctor of musical arts (D.M.A.), and Ph.D. programs in music, visual studies, and film and digital media.
The Dean's administrative team is responsible for providing direct support for the Dean, under the supervision of the Chief of Staff. The incumbent will actively collaborate with the Chief of Staff, members of the Dean's Senior Staff including Assistant and Associate Deans, and other members of the administrative team such as the Dean's Office Assistant, and with colleagues throughout the division and campus to ensure all Dean's meeting, decision support, travel, calendar, and logistical needs are handled promptly and efficiently. This position requires an appreciation of the mission of the institution as well as the insight, tact, discretion and diplomacy to deal effectively with executives, staff, faculty, students and community members. As representatives of the Dean, all members of the Dean's Office are expected to model the UC Santa Cruz Principles of Community and to demonstrate a commitment to diversity, equity and inclusion in their interactions with senior leaders, faculty, students and staff at all levels of the organization, with colleagues, throughout the UC system and their interactions with agencies, organization and individuals outside of the UC system.
Salary Information: $75,000 - $85,000 / Annually. Salary commensurate with skills and qualifications.
No. of Positions: 1
Benefits Level Eligibility: Full
Percentage of Time: 100%
Average Hours per Week: 40
Days of the Week: Mon - Fri
Shift Includes: Day
Employee Classification: Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus
Union Representation: Non-represented
Job Code Classification: 007385 (EXEC AST 4)
90% - Administrative and Analytical Support
Administrative and Analytical Support
As a member of a collaborative administrative team, and under the supervision of the Chief of Staff, ensure the support needs of the Dean of the Arts are handled promptly and efficiently. Collaborate with other divisional and campus staff as needed to ensure Dean's office priorities are met.
Manage the Dean's executive calendar. This requires the ability to to ensure that a balance between moving priorities forward, attending to urgent issues, and regular meetings with key constituents and leaders occurs on a regular and timely basis.
Organize ad hoc and ongoing large group meetings.
May make reservations on Dean's behalf, and process reimbursements for travel, meetings and events in a timely manner.
Provide support in organizing large scale events, including arranging and managing logistics, guest accommodations, travel, etc.
Ensure, and in some cases provide timely response to action items resulting from email (including Dean's email), deliberative meeting notes and other correspondence.
Track divisional deadlines, special projects and Dean's initiatives to help ensure timely completion.
Create and update daily briefing packets to provide background information, talking points, links, agendas and other essential materials to support the Dean's daiily meetings.
Manage the Dean's Office Google Drive and shared drive to efficiently archive, retrieve and store documents: including the documents, history, emails and hard copies.
Draft responses to inquires from faculty, staff, students and the public on behalf of the Dean on a wide variety of matters; handle inquires with sensitivity and tact, and where needed with confidentiality and discretion.
5% - Learning and Development
Participate in workshops and trainings, professional groups and organizations in order to enhance skills and stay current on tools.
5% - Other Duties
Use personal vehicle to run work-related errands from time to time.
Knowledge of federal regulations such as FERPA.
Thorough knowledge of common computer application programs.
Solid analytical / problem-solving skills.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Strong service orientation.
Strong verbal communication skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies.
Strong written communication skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies.
Ability to multi-task with demanding timeframes.
Demonstrated ability to work independently (after initial instruction is provided).
Bachelor's degree in related area and / or equivalent experience / training.
Familiarity with the organization's processes, protocols and procedures.
Advising and counseling skills.
SPECIAL CONDITIONS OF EMPLOYMENT
Selected candidate will be required to pass a pre-employment criminal history background check.
Must possess a valid license to drive in the state of California.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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